| All employees are responsible for accurately recording their time worked using the TIME system and will not allow anyone else to record their time. It is also impermissible to record time for anyone else.
The employee’s network identification or campus identification card is his/her “electronic signature” and the use of this implies the employee’s knowledge and approval of the time and attendance information. Usage of either of these by anyone other than the intended user is grounds for disciplinary action up to and including termination.
Employees are required to record their work hours by either clocking in and out of the system or by making entries directly onto the electronic timesheet. The campus associated with that employee’s position will determine the time collection method to be used.
TIME approvers and payroll processors must review and approve all time and attendance records before they are submitted for payment. During this review/approval cycle it may be necessary for TIME approvers and/or payroll processors to adjust time and attendance to correct any errors in order to provide timely and accurate payments. It is impermissible for any TIME approvers or payroll processor to intentionally or knowingly approve false records.
Indiana University requires that the employee’s hours be approved by a person with knowledge of the employee’s hours worked. This individual is called the TIME approver. A TIME approver who is absent for a period of time (e.g. sabbatical, vacation) is allowed to temporarily assign TIME approver responsibilities to another person.
Failure to comply with any provisions of this policy and/or falsification of TIME documents could result in disciplinary action up to and including termination.
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