| VOLUME: IV |
POLICIES RELATED TO PAYROLL ADMINISTRATION |
| SUBJECT: |
Disposition of Final Pay for Deceased Employees |
| SOURCE: |
Financial Management Services, Office of the Treasurer |
| DATE ISSUED: |
October 1990; Revised July 2007 |
| POLICY NO. |
IV - 150 |
| RATIONALE: |
To establish a procedure for the disposition of final and terminal pay for deceased employees. |
| POLICY: |
A Disbursement Voucher check which includes final and/or terminal pay for a deceased employee will be made payable to the claimant.
If an estate is opened, the final check will be made payable to the Estate or the individual named on the Estate’s “Letters of Administration”. If no estate is opened, the final check will be made payable to the claimant after the 45 day waiting period upon providing an “Affidavit of No Administration”, W-9 and a Pay Check Claim Form.
|
| PROCEDURE REFERENCE: |
University Counsel will be consulted as needed. (Indiana code does not require the opening of an estate in all cases.)
See FMS Payroll procedure for final payments for deceased employees: www.fms.indiana.edu/payroll/death_payments.asp
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| RESPONSIBLE ORGANIZATION: |
Financial Management Services |
