At the account level, fiscal managers can use the monthly Statements of Account, Cash Reports, monthly Budget Report, On-line Statements of Account Inquiry System (TOSS), Current Budget Ledger and other university and departmental reports to review the status of accounts with respect to confirmation to the budget plan. In the case of cash control accounts, the cash balance is the review point.

Notification and Correction As a part of year-end closing, particularly with respect to source document processing, the University Budget Office will, in the event of budget overdraft or cash deficit problems, notify the campus administration, the responsibility centers and other appropriate parties. The notification includes a request for remedial action, such as a request for a budget transfer, correction of charges, or an infusion of income.

In some cases, the campus administration may believe the status of the account is satisfactory and remedial action unwarranted. The appropriate response then is to provide an explanation of the reason why remedial action is unnecessary.

The University Budget Office will not process transactions (e.g., budget Management transfers, transfers of funds) against a budget level overdraft or a cash deficit (cash control accounts) until remedial action is taken or an appropriate response to the problem has been received.