| VOLUME: I |
POLICIES RELATED TO ACCOUNTING ADMINISTRATION |
| SUBJECT: |
Reimbursement of Meals for Emergency Situations |
| SOURCE: |
Financial Management Support |
| DATE ISSUED: |
April, 1996 |
| POLICY NO.: |
I-430 |
| RATIONALE: |
To establish guidelines for when meals are reimbursable to individuals working in overtime situations.
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| POLICY: |
Indiana University staff who have been called to work during non-scheduled hours in an emergency situation can be reimbursed actual expenses for meals taken during this work period, if approved by the Director of the department. In addition, a supervisor who furnishes a meal for workers under the same emergency conditions can be reimbursed actual expenses for the meals if approved by the Director of the department. Reimbursement for meal expenses shall not exceed the meal allotments established for university travel. Reimbursement of the meals will not occur without proper receipts.
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| DEFINITIONS: |
Emergency situations are events that occur outside of the normal operations of an organization where it is determined the university is at risk and requires the organization's staff to work outside of their normal work schedule. These staff are in the position of not being able to leave the premises, or leave for only a limited amount of time.
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| PROCEDURE REFERENCE: |
Proper receipts must be attached to the disbursement voucher before payment to individuals or to petty cash will occur.
|
| CROSS REFERENCE: |
Travel Management Services Travel Guide for meal allotments. IRS Publication 535 - Business Expense.
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| RESPONSIBLE ORGANIZATION: |
Financial Management Support |
