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UNIVERSITY INFORMATION TECHNOLOGY SERVICES

UITS Finance Office

Proposal: title goes here

Problem Statement

State what problem or need you want to address.

Recommendation

State what specific actions you propose to take.

Policy Implications

If your proposal requires the development or modification of a policy, outline the policy and the steps required to get it adopted.

Implementation Planning and Timelines

Explain when you will be implementing the project and time it will take.

Implementation Details

Describe implementation details here. Include a brief description of all hardware (e.g., dedicated hardware, use of Intelligent Infrastructure), operating system, middleware, and application layers. For each layer, describe VPIT/UITS unit(s) responsible for installation, management, and tier level (1, 2, and 3) support.

Funding Detail

Outline your funding model of what your project will consist of.

  1. Hardware, etc.
  2. Software, etc.
  3. Itemized cost, etc.
  4. Staffing Cost
  5. One-time Expenditures
  6. Ongoing Expenditures

Sources of Funding

Outline where you recommend funding should come from.

Enterprise Standards

Is this proposal in compliance with Enterprise Technical Standards? If not, explain why this should be a variance from standards.

Relationship to Empowering People

This proposal aids achievement of the following Empowering People Actions (http://ep.iu.edu).

Proposal Submitted By

Author name(s) and VPIT unit name(s).


Appendix A: Proposal Routing and Approval

This appendix contains information on how various proposal types are routed and approved. It is for the preparer's information only and should be deleted prior to proposal submission.

Purchase order of < $24,999

  • routing: staff member => Manager => Director
  • final approval: Director if no new money is needed; DIVLEADS and CIO/DCIO if new monies are needed

Purchase order of $25,000 to $99,999

  • routing: staff member => Manager => Director => AVP/AD
  • final approval: Director if no new money is needed; DIVLEADS and CIO/DCIO if new monies are needed

Purchase order of $100,000 or more

  • routing: staff member => Manager => Director => AVP/AD => DIVLEADS => VPIT
  • final approval: DIVLEADS and then CIO/DCIO

Creation of new position

  • routing: staff member => Manager => Director => AVP/AD => DIVLEADS => VPIT
  • final approval: DIVLEADS and then CIO/DCIO, then to IUHR for classification

Position upgrade, counteroffer, or increase of pay with expansion of job duties

  • routing: Manager => Director => AVP/AD => OVPIT HR officer
  • final approval: OVPIT HR Officer or Chief of Staff on behalf of VP for OVPIT => then IUHR => VP for Finance

*NOTE: There is no such thing as increase of pay without either an increase in job duties or a counteroffer. Any such proposal must come with a new proposed job description, in the appropriate IU HR Format.*

New service proposal

  • routing: staff member => Manager => Director => AVP/AD
  • final approval: any new service must be approved by the AVP/AD

New policy or policy change

  • routing: staff member => Manager => Director => AVP/AD
  • final approval: depends on the policy