Bloomington Support Staff Job Specs
GENERAL OFFICE SERVICES
Job Title and Grade: Administrative Secretary / SSOF
Job Code: 002193
This is administrative and secretarial work performing a variety of non-routine tasks related to the successful completion of the daily support of the department.
Characteristic Duties and Responsibilities
Oversees administrative and secretarial support functions to department; establishes work priorities; organizes materials; serves as resource on questions regarding policies and procedures.
Writes drafts of non-routine correspondence and other written materials; proofreads for grammar/spelling and content; produces finished copy of correspondence, brochures, policy manuals, reports articles, chapters of books, and other written materials.
Oversees production of written material; proofreads and edits for content as necessary; prepares complex materials; prepares and formats brochures, graphs, posters, etc.
Develops and maintains complex files and databases; gathers and analyzes information; generates reports.
Compiles data and produces reports, speeches, and presentations; assists supervisor in researching problems.
Supervises and schedules support staff; trains and monitors progress; processes employee forms and payroll.
Monitors department budget; analyzes information for departmental budget preparation; reconciles statements and resolves discrepancies.
Researches and makes recommendations on departmental purchases; approves expenditures within appropriate parameters; may exercise delegated signature authority for accounts.
Provides administrative support; maintains calendar using judgement to determine priorities and make changes; arranges meetings; completes arrangements for travel and other activities.
Serves as liaison with other departments and external entities; coordinates activities, exchanges information, may research and resolve complex issues.
KNOWLEDGE, SKILLS, ABILITIES
Knowledge of computer and word processing/database/spreadsheet software.
Knowledge of standard office procedures and equipment
Good communications skills.
Good organization skills.
Good bookkeeping skills
Ability to analyze complex information and exercise independent judgment.
Ability to effectively supervise other personnel.
Education: High school diploma or GED.
Experience: Three years office environment experience.
The intent of this job specification is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this specification.