Bloomington Support Staff Job Specs
Job Title and Grade: Purchasing Assistant / SSOD
Job Code: 002277
This is clerical and administrative work performing a variety of non-routine duties related to the procurement of goods and services for the department.
Characteristic Duties and Responsibilities
Prepares departmental orders for goods and services; verifies for accuracy; sends to supplier.
Reconciles orders; investigates and resolves discrepancies; bills to department account when received.
Maintains accounts receivable file; prepares outside billings and cash receipts vouchers.
Processes receiving information and approved billing payment; enters data into on-line inventory control program.
Maintains computer inventory control system; monitors inventory; prepares any needed reports; reviews outstanding orders and initiates any necessary follow-up action.
Prepares forms for screening government surplus property.
Maintains accuracy of daily reports and managerial reports.
Conducts research on product availability, vendors, pricing, and specifications.
Reports equipment malfunctions; monitors equipment repairs to determine whether to continue repairs or replace.
Knowledge, Skills, and Abilities
Knowledge of computer and spreadsheet/database software.
Knowledge of bookkeeping.
Familiarity with standard office equipment and procedures.
Good communication skills.
Ability to review, analyze, and differentiate detailed vendor and service provider specifications.
Education: High school diploma or GED.
Experience: One year clerical experience.
The intent of this job specification is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this specification.