General eDoc Definitions

This guide will assist you in determining the appropriate eDoc to use to complete a particular transaction.

Hire

Maintain Person

(For changes to existing employees, a Personal Data Change Form should be completed).

Maintain Pay Rate

Leave of Absence

Short Work Break

Suspend Employee

Transfer

Maintain Funding

Create Additional Pay

Maintain Additional Pay

Admin Posts

Renew Contract

Terminate Employee

NOTE

  • Only ONE transaction can be processed for an individual or position at a time. The eDoc must complete the routing and final approval process before you can process another action on the employee id. This is referred to as subject locking.
  • If at any time you need to cancel the Edoc you are processing, DO NOT click the “X” on the upper right corner of the document. Clicking the “X” will create subject locking on the employee and/or position id. Always use the CANCEL button to cancel an eDoc.
  • Do not use the browser back arrow to move to a previous page, this will create subject locking on the employee and/or position id.