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Policies

POLICIES
Index

P-1.0 Purchasing Authority
P-1.1 Exceptions to Purchasing Authority
P-1.2 Delegation of Purchasing Authority
P-2.0 State and Federal Statutes and Regulations
P-3.0 Ethics
P-3.1 Code of Ethics
P-3.2 Reciprocity
P-3.3 Conflict of Interest
P-3.4 Gratuities
P-3.5 Purchases for Employees
P-4.0 Responsibilities in Acquisition Process
P-5.0 Policy on Competition
P-5.1 Development of Vendor List
P-5.2 Use of Other Recognized Sources as Basis of Award
P-5.3 Negotiation
P-5.4 Emergency Situations
P-5.5 Purchase Order Award Criteria
P-5.6 Single Source Orders
P-5.7 Documentation
P-6.0 Common Construction Wages
P-7.0 Prepayment of Orders
P-8.0 Endorsement
P-9.0 Furniture Policy
P-10.0 Restricted Purchases
P-10.1 Protection of Old Growth Forests
P-11.0 Release of Procurement Information
P-12.0 Board of Trustee Reporting
P-13.0 Purchases from Historically Underutilized Suppliers
P-14.0 Disposal and Redistribution of University Property
P-14.1 Sale of Computing Equipment
P-15.0 Strategic Alliances
P-16.0 Transactions Utilizing the Pre-Disbursement Processor
P-17.0 Procurement for Off-Shore University Activities
P-18.0 Auctions and Reverse Auctions
P-19.0 Procurement of Appliances and Electronics

Institutional Purchasing Policies

Institutional procurement policies serve to protect the institution and meet the requirements of various state laws and funding agencies.  These policies also provide the internal controls required by the Board of Trustees and University Administration.  Policies, mission statements, systems development, and institutional reporting are the responsibility of the Assistant Vice President, Indiana University Procurement Services.

Important policies for everyday consideration address purchasing authority, the competitive process, the audit trail, and restrictions on purchases.  Individual policies addressing specific topics are listed at the left. Contact Purchasing with any questions you may have.

On your left are the Purchasing Policies.

Other relevant policies or information

  • Hospitality Policy & Guidelines
  • Institutional Policies
  • New Object Codes for Sponsorships
  • Moving Policy
  • Paying for Services Guidelines
  • Purchasing's Conflict of Interest and Disclosure
  • Whistleblower Policy

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