Purchasing: Indiana University

Policies

Index

—	Overview
P-1.0	Purchasing Authority
P-1.1	Exceptions to Purchasing Authority
P-1.2	Delegation of Purchasing Authority
P-2.0	State and Federal Statutes and Regulations
P-3.0	Ethics
P-3.1	Code of Ethics
P-3.2	Reciprocity
P-3.3	Conflict of Interest
P-3.4	Gratuities
P-3.5	Purchases for Employees
P-4.0	Responsibilities in Acquisition Process
P-5.0	Policy on Competition
P-5.1	Development of Vendor List
P-5.2	Use of Other Recognized Sources as Basis of Award
P-5.3	Negotiation
P-5.4	Emergency Situations
P-5.5	Purchase Order Award Criteria
P-5.6	Single Source Orders
P-5.7	Documentation
P-6.0	Common Construction Wages
P-7.0	Prepayment of Orders
P-8.0	Endorsement
P-9.0	Furniture Policy
P-10.0	Restricted Purchases
P-10.1	Protection of Old Growth Forests
P-11.0	Release of Procurement Information
P-12.0	Board of Trustee Reporting
P-13.0	Purchases from Historically Underutilized Suppliers
P-14.0	Disposal and Redistribution of University Property
P-14.1	Sale of Computing Equipment
P-15.0	Strategic Alliances
P-16.0	Transactions Utilizing the Pre-Disbursement Processor
P-17.0	Procurement for Off-Shore University Activities
P-18.0	Auctions and Reverse Auctions
P-19.0	Procurement of Appliances and Electronics
P-20.0	University Procurement Contracts
—	Appendix

Institutional Purchasing Policies

Policies » Competition

Competition

SOURCE: University Procurement Services
POLICY NO: P - 5.0
DATE ISSUED: February 18, 1992
DATE REVISED: March 1, 2000; June 30, 2009

Rationale

To secure timely delivery of goods and services for the University at the most cost-effective price and to encourage competition while promoting ethical business practices with all parties.

Policy

Single requirements under $5,000 need not be bid. The purchasing professional may use his or her discretion regarding bidding single requirements with a net cost of less than $5,000. Competitive quotes shall be solicited for requirements of over $5,000 or appropriate justification shall be provided to document exceptions.

Recognized official quotations are the responsibility of the University Procurement Services.

Definitions

Quotation Process – soliciting price and terms from two or more vendors.

Procedure Reference:

Solicitation Process Procedures

Cross Reference

Responsible Organization

University Procurement Services

Last Reviewed: June 30, 2009

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Office ofProcurement Services