Purchasing: Indiana University

Policies

Index

—	Overview
P-1.0	Purchasing Authority
P-1.1	Exceptions to Purchasing Authority
P-1.2	Delegation of Purchasing Authority
P-2.0	State and Federal Statutes and Regulations
P-3.0	Ethics
P-3.1	Code of Ethics
P-3.2	Reciprocity
P-3.3	Conflict of Interest
P-3.4	Gratuities
P-3.5	Purchases for Employees
P-4.0	Responsibilities in Acquisition Process
P-5.0	Policy on Competition
P-5.1	Development of Vendor List
P-5.2	Use of Other Recognized Sources as Basis of Award
P-5.3	Negotiation
P-5.4	Emergency Situations
P-5.5	Purchase Order Award Criteria
P-5.6	Single Source Orders
P-5.7	Documentation
P-6.0	Common Construction Wages
P-7.0	Prepayment of Orders
P-8.0	Endorsement
P-9.0	Furniture Policy
P-10.0	Restricted Purchases
P-10.1	Protection of Old Growth Forests
P-11.0	Release of Procurement Information
P-12.0	Board of Trustee Reporting
P-13.0	Purchases from Historically Underutilized Suppliers
P-14.0	Disposal and Redistribution of University Property
P-14.1	Sale of Computing Equipment
P-15.0	Strategic Alliances
P-16.0	Transactions Utilizing the Pre-Disbursement Processor
P-17.0	Procurement for Off-Shore University Activities
P-18.0	Auctions and Reverse Auctions
P-19.0	Procurement of Appliances and Electronics
P-20.0	University Procurement Contracts
—	Appendix

Institutional Purchasing Policies

Policies » State and Federal Statutes and Regulations

State and Federal Statutes and Regulations

SOURCE: State & Federal Government
POLICY NO: P - 2.0
DATE ISSUED: February 18, 1992
DATE REVISED: June 30, 2009

Rationale

University Procurement Services will develop procedures, independently as well as in cooperation with other departments, to ensure that state and federal regulations will be followed.

Policy

University Procurement Services will comply with all state statutes, federal laws, and regulations. Included, but not exclusive, are the following state statutes:

Definitions

Public works – work, alterations, or improvements on public buildings owned by the state.
Recycled Products will be defined as recycled if:
- 50% of the volume of the original components of the supplies are composed of recycled materials; or
- the cost of purchasing recycled materials is 50% of the cost of producing the supplies; or
- the commissioner of the Department of Environmental Management determines that the supplies are recycled.

Procedure Reference:

State of Indiana Code references may be found on this site:
http://www.in.gov/legislative/ic/code/

Coal (Statute #IC 5-17.3): Indiana University is required to purchase coal mined in Indiana unless low sulfur coal is required by federal regulations, in which case, Indiana University may purchase coal from the best source.

Steel (Statute #IC 5-16-8-2): Steel products purchased by Indiana University must be American steel except where cost is unreasonable.

Indiana University Solicitation Process Procedures

Cross Reference

Coal - Statute #IC 5-22-15-22 http://www.in.gov/legislative/ic/code/title5/ar22/ch15.html

Public Works - Statute #IC 5-16 et seq.http://www.in.gov/legislative/bills/2005/HCRP/CR024402.001.html

Note: Contracts for professional services are not governed by this statute (see #IC 5-16-1-1.2 and implementing case law).

Note: Provisions of particular relevance are #IC 5-16-1-1.2(b) (which allows the University to utilize its own forces to perform certain kinds of work) and #IC 5-16-7 et seq. (which governs common construction wages).

Recycled Paper Products - Statute #IC 20-12-67 et seq.

Steel and Foundry Products - Statute #IC 5-16-8-2 and #IC 5-22-15-25

http://www.in.gov/legislative/ic/code/title5/ar16/ch8.pdf

Responsible Organization

University Procurement Services
University Facilities
Indiana University Bloomington Facilities Operations and Physical Plant

Last Reviewed: June 30, 2009

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Office ofProcurement Services