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Institutional Purchasing Policies

Policies » Board of Trustee Reporting

Board of Trustee Reporting

• SOURCE: University Board of Trustees
• POLICY NO: P - 12.0
• DATE ISSUED: February 18, 1992
• DATE REVISED: June 30, 2009

Rationale

Large purchases should receive special review by the University Board of Trustees when the lowest price offer is not accepted.

Policy

Orders of $25,000.00 or more, when only one offer is received or the lowest price offer is not accepted (except those exempted), will be reported to the Board of Trustees. Exemptions are approved by the Vice President and Chief Financial Officer.
Categories:

1. Single price received
2. Single price requested
3. Low price unacceptable
4. Sole source
5. Large or unusual purchases as determined by the Assistant Vice President, University Procurement Services

Exceptions:

1. Items for resale to the students or general public
2. Replacement parts from the manufacturer
3. Previously reported items with no substantial change
4. Professional services:
   1. Sub-contracts to other institutions, agencies, etc.
   2. Acknowledged professions (medical, legal, academic, etc.)
   3. Consulting services
   4. Computing development services
   5. Temporary personnel services
   6. Legal Services
5. Licenses
6. Previously documented items that require standardization
7. Contracted price agreements
8. Dues and memberships
9. Blanket orders

Procedure Referencee

Procedures Manual for Indiana University Procurement Services

Solicitation Process Procedures

Cross Referencee

P-5.0 Policy on Competition

P-5.6 Single Source Orders

Responsible Organization

University Board of Trustees

Last Reviewed: June 30, 2009

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