Indiana University Libraries Faculty Council (IULFC)

Minutes for July 8, 2011 Meeting

In rooms:

Video connections available at each campus (Video Bridge 101):
IUB: Wells Library Room E252
IUPUI: University Library UL 2115E
IUE: Hayes Hall 280
IPFW: Helmke Library LB 419
IUK: Kokomo KO 130 Bogle Room
IUN: Hawthorn Hall 318
IUSB: NS 075B
IUSE: KV112
* Columbus campus library not participating.

Attendees:
Members: Jackie Byrd (IUB), Lori Duggan (IUB), Dina Kellams (IUB), Brenda Johnson (IUB), Jennifer Laherty (IUB), Marion Frank-Wilson (IUB), Scott Opasik (IUSB), Rosanne Cordell (SB), Tim Sutherland (NW), Lora Baldwin (E), Jennifer Hehman (IUPUI), Richard Humphery (IUPUI), Eric Snajdr (IUPUI)

Guest: Julie Bobay (IUB)

Introductions and Approval of Minutes of March 11, 2011 Meeting.
The minutes were approved unanimously.

1. IULFC Ad Hoc Handbook Committee Updates: - Jennifer Hehman (Chair)

Proposed 2011 Handbook changes. (Vote)
Look at this again later, in coming year after more discussion. Brenda Johnson suggested we hold off on any changes until the coming year in order to give time for people to consider the document. Also need to check with the archives and wait until we sort out what is going to happen with P/T.
Suggested revisions, deletions, transfers and replacements for next year.
Suggestion is to keep same content but possibly reorganize it to have a more logical flow, (alphabetical order or in a chronological order). The Handbook Committee would like to hear from members if there are any suggestions for changes or additions. Also, need standards committee to review things because of changes with P/T. Possibility of deleting personnel records. Reworking the Sabbatical Leave Committee.

Jackie Byrd suggested that we should not be working on the handbook until P/T issues are sorted out.

2. IULFC Ad Hoc P & T Task force Committee Report: - Julie Bobay (Chair)

Update & Discussion (30 minutes)
Task force was charged with looking at evidence and making a recommendation. Need to look next steps. Suggested next steps if approved by vote. Need a steering committee with membership from each campus. Campuses are all going through similar things and a structure that we could share among ourselves would help. A steering committee could create some kind of guiding document containing principles of P/T at IU regardless of campus. Impose an implementation calendar. Create a checklist for librarians. Talked a lot about language. Important that we use the same words to mean the same things in all of our documents. Develop model standards that could be adopted by individual campuses. Central group that could do the work that are common to various campuses. On the ballot add language that says this goes into effect 2012. The due date is August 15. Jackie will send Scott an updated ballot. Scott suggested that at least one person from the original committee serves on next committee so there is some continuity.

3. IULFC Committee Reports

Faculty Board of Review - Dina Kellams (Chair)
Report submitted to Jennifer. There were no cases this year.
Faculty Standards - Richard Humphrey (Chair), Jackie Byrd (Liaison)
Charge was to compile info on FAR form, including specific concerns and difficulties. All meetings were conducted by email. Solicitations were sent to all libraries (except IU Medical Library). Results were received from most libraries (a few regionals did not send responses). Use of the FAR has been accepted and pretty much standard procedure. There were certainly some difficulties but the consensus is that we made it work. FAR forms can be customized for the needs of each library. Implementation of a system wide form is not necessary or advisable.
Promotion and Tenure - Sue McFadden (Chair)
Not avail.
Research - Margit Codispoti (Chair)
Report not yet received.
Sabbatical Leave - Nels Gunderson (Chair)
Report not yet received.
White Award - Rachael Stoeltje (Chair), Jennifer Laherty (Liaison)
There were three good applications. One award ($2,500) granted to Michael Courtney, currently a visiting librarian.
Librarian's Day - Lori Duggan (Chair), Lora Baldwin (Liaison)
Jennifer received report.
Mentor Program - Anne Haynes (Chair)
Sent out survey at beginning of year and received 40 responses. Most people reported that they are involved in mentoring as a mentor or a mentee. Several asked for mentors but there are not enough mentor volunteers. Jennifer Chaffin keeping a list of mentors/mentees.
Web Master's Report - Vincci Kwong (Webmaster)
Thank you to Vincci for her excellent work as Webmaster this year. Vincci has agreed to carry on as Webmaster for next year.

2011-2012 Officers and Committee Appointments: Update: Scott Opasik (Secretary-Elect)

Scott will send list of new representatives.

4. Dean's Report

CHL met on June 17 at the Fort Wayne campus

Discussed increased number of online credit courses and issues with access to electronic resources.

Tim talked about eBook strategies, what some public libraries are doing, checking out eBooks for 90 days.

Shared print strategies.

Vickie Bloom - potential for cooperative digital chat service for IU. Suggest that committee be formed.

Talked extensively about P/T task force.

Courtney Green - IU Libraries discovery layer task force report. Task force looked at Blacklight and Ufind, Blacklight positioned us best.

Robert MacDonald - discontinuation of docutext service (e reserves), Kuali Ole update, Kuali has meeting in Indianapolis Nov 15-16 this year.

Diane Dallis talked about proposal for Ole.

Round robin

Cheryl - talked about library commons
Tim - café at library getting high use
Rhonda - unexpectedly asked to prepare for a new center to be in library in the fall
Vicki - new CIO on campus adding computers on campus

5. New Business