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Indiana University
Minutes for March 11, 2011 Meeting

Attendees:
Members: Jackie Byrd (IUB), Jennifer Laherty (IUB), Marion Frank-Wilson (IUB), Brenda Johnson (IUB), Jennifer Hehman (IUPUI), Eric Snajdr (IUPUI), Meagan Lacy (IUPUI), Scott Opasik (IUSB)

Guest: Lori Duggan (IUB), Fran Huehls (IUPUI), Randi Stocker (IUPUI), Brenda Burk (IUPUI), Diane Bever (IUK), Rhonda Armstrong (IUK), Gail MacKay (IUK), Tim Sutherland (NW)

1. Introductions and approval of Agenda

The agenda was approved unanimously.

2. Approval of Minutes of November 5, 2010 Meeting

The minutes were approved unanimously.

3. Old Business

Standing committees and task forces - progress reports

  • Ad Hoc Handbook committee: There is a 2011 edition of the IU Academic Handbook currently under review by Vice Presidents and administrators. The Ad Hoc Handbook committee plans to send out a questionnaire to all librarians this spring regarding future changes to the IULFC Handbook.
  • Ad Hoc P & T Task force (new): This group has had two meetings thus far. A major issue the group is working through involves the fact that each campus has individual criteria.
  • Faculty Board of Review panel - Chair for 2011: Dina Kellams is Chair for 2011
  • Faculty Standards Committee -re: eFAR progress: This committee has not met. IUB, IUPUI, SE, and NW used the new e-FAR form. SB did not use it. Campuses can send comments to Richard Humphrey (chair) about experiences and/or suggestions for improvement.
  • Librarians Day Committee: Librarians Day is scheduled for June 10, 2011 at IUPUI University Library. The keynote speaker will be John Applegate, Vice President for University Regional Affairs, Planning, and Policy. This year’s theme will be centered on President McRobbbie’s ten principles of excellence. The call for proposals has gone out. The program will be finalized around mid April.
  • Mentor Program Committee: survey was sent out earlier in the year asking about interest in the mentor program. There were 40 responses to the survey (6 requesting a mentor and 15 offering to mentor). The committee sent out a second survey and received a few more requests. Some matches have been made. The committee decided not to assign administrators as mentors since they serve as supervisors. Jennifer Chaffin is keeping a list of mentors and mentees. According to the surveys 25% of tenured librarians are willing or are currently serving as mentors. There are a number of pre-tenured librarians that still do not have a mentor. The committee is thinking about offering a program or roundtable discussion on mentoring at IU as more education appears to be needed for IU librarians on the benefits of the mentor program. If librarians are currently mentoring but not formally part of the mentoring program, please let the committee know so Jennifer Chaffin can add the information to database.
  • Promotion & Tenure Committees (IULFC , ILFC): No report
  • Research Committee: No report
  • Sabbatical Leave Committee: No report
  • White Award Committee: No applications have been received. A message asking for applicants was resent.

4. Dean's Report

CHL Report

The CHL met February 11, 2011 at the IU medical library (IUPUI)

Robert McDonald gave an update on Next Generation discovery group. The circulation working group is progressing on IUCAT cross billing issues. Kuali ole update - new hires made to project, working groups at IU will address Kuali. A unicode project took place over holiday break. A few failures were reported but these fairly minor and were resolved. The code4lib conference was held at IUB February 7 – 10, 2011. There were 260 worldwide attendees with a 150-person waitlist. Registration filled up in a day or two.

Tim Sutherland (IUN) wanted to know what other libraries are doing in regard with tablets and ebook readers. He brought up the issue of the increase of online credit courses and how this relates to libraries, particularly online resources. A large issue among campuses is that our campus libraries do not have access to all of the same resources.

David Lewis (IUPUI) spoke about e-text. Brad Wheeler has approval to charge course fees for e-text. Goal – could save students substantial money on textbooks.

Vicki Bloom (SB) discussed cooperative digital reference service. The group asked Vicki to come up with a proposal.

The group discussed funding for librarians day and agreed it does not make sense to charge librarians for lunch. Librarians from some campuses are already funded by their dean or director. Lori Duggan will give Brenda a budget and each library will be asked to pay a portion equal to the number of librarians on campus.

Cheryl Truesdell (FW) discussed an ACRL report on the value of academic libraries. How does the library advance the institution and contribute to success of students? This brought up the point lack of data to provide evidence of how we contribute to student success

Round robin

  • Francis Yates (IUE) celebrating 40th anniversary. The library is working closely with Ivy Tech on collaborative project.
  • Cheryl Truesdell (FW) - Campus named a Carnegie Community Engaged Campus. Laptops purchased by student government are now being checked out by library. Hiring two positions.
  • Tim Sutherland (NW) - Enrollment is up. Use of library is up.
  • Marty Rosen (SE) – celebrating 70th anniversary, approaching millionth visitor. FTE is 5,000.
  • Rhonda Armstrong (IUK) - Hiring a digital user experience librarian. Working on libguides. Plans for basement to become health/wellness center. Proposal to ALI to look at info literacy around state.
  • David Lewis (IUPUI University Library) - Opened new classroom. Digitizing Indianapolis Recorder. Approached by Indianapolis Speedway for curating materials. Will be working with archives of Kiwanis International.
  • Julie McGowan (IUPUI Medical Library) is retiring.
  • Vickie Bloom (SB) - Seven year self study and program review. Involved in a various fundraising initiatives
  • IUB - Senior managers asked to consider a 5 or 8 percent cut (or increase). Grand opening for Business/Spea Information Commons. The Princess of Thailand came to IUB and requested a special tour of Wells Library

5. New Business

Not certain yet on the date of the next (last) IULFC meeting of the 2010-2011 term. Possible dates: May 19th or 20th for discussion of P & T procedures and new eFAR forms? Or perhaps we will wait until after June 17th CHL meeting, possibly July 7th or 8th.

6. Adjournment

NEXT MEETING : See above.