Skip to main content
Indiana University
Minutes for July 9, 2010 Meeting

1-2:30
Wells Library E252

In attendance: Sherri Michaels, Jennifer Laherty, Marion Frank-Wilson, Brenda Johnson, Elizabeth Johnson, Eric Snajdr, Jennifer Hehman, Lora Baldwin, Vincci Kwong, Steve Miller, Jaena Hollingsworth, Meagan Lacy, Gabrielle Carr.

1. IULFC Handbook Updates

  1. Suggested title changes to operational guidelines. Unanimously approved
  2. Suggested changes to dossier routing lists Discussion point of including the last two steps on the routing as the dossiers actually don't go to the President and the Trustees. Compelling argument to keep them in case of a faculty review case. Unanimously approved
  3. Suggested title changes to rest of handbook The questions in yellow have been answered, and in both cases, it should actually be the Human Resources Office. Unanimously approved.

Sherri will communicate the approved changes to the Bloomington office who will update the handbook with a new revised date and re-post.

2. IULFC Committee Reports

  1. Faculty Standards Committee – Linda Fisher (Chair), Elizabeth Johnson (Liaison)
    Need to follow up on the FAR session at Librarian's Day and gather more information from the regionalcampuses on when they would be expected to use FAR.
  2. Promotion and Tenure Committee – Angela Courtney (Chair) Marion Frank-Wilson (Liaison)
    The committee had a traditional year. Mary Strow retired this year and needs to be replaced. Sue McFadden was elected vice-chair so will be chair next year. Two Bloomington faculty members eligible for mid-tenure review did not participate in the opportunity. This is a concern that was passed on. There is a concern that more people seem to be opting out of this process. The committee held a round table discussion at Librarian's Day. Eight people attended the roundtable. The Bloomington BLFC Faculty Standards Committee had a meeting with all pre-tenure folks. At this meeting, there was interest in a promition and tenure workshop which will be offered next year by the P&T committee. The Committee met with job candidates on the Bloomington Campus, only one that was not in the system already. Questions? Concerns about mid-tenure review were sent to Bloomington Faculty Standards Committee, but Angela will send it on to IULFC Fac. Standards committee as well.
  3. Research Committee - Barbara Gushrowski (Chair), Jaena Hollingsworth (Liaison)
    Barbara will be writing a report. The committee has spent the past year getting things revitalized and back up and running. They've been working on updating the website, now populating web site with funding opportunities, bibliography to go with librarian's day, etc. The bibliography might be expanded from papers to include presentations.
  4. Sabbatical Leave Committee – Sherri Michaels (Chair and Liaison)
    Sherri will submit a report soon, but could not recall any sabbatical cases coming to the committee this year. The Bloomington members of this committee make up the Research Leaves and Support Grant committee for the Bloomington campus, and they have had a busy year reviewing those applications.
  5. White Award Committee –Sue McFadden (Chair) Jennifer Laherty (Liaison)
    Sue wrote a report that was sent with the agenda. Two awards were given, and the committee has been working on the operational guidelines updates. There was a question regarding the role of liaisons on the committees. Some are part of the committee, some are not. The ad-hoc handbook committee will look at this issue as they are slated to look at the committee structure section of the handbook next.
  6. Librarians' Day Committee - Mindy Cooper (Chair), Lora Baldwin (Liaison)
    The report was sent with the agenda. We had 92 people pay to attend. Income statement is included in the report. Bloomington covered the deficit. Did a survey, most were attendees. Those that were not in attendance were not there because of a conflict in schedule. Those that were there felt it was good, and that a keynote should be an integral part of the day.
  7. Mentor Program Committee – Tim Sutherland (Chair), Beth Whipple (Liaison)
    The Mentoring Committee is in the process of linking up 6-7 untenured librarians with a mentor. Next year's committee may want to do a survey of all librarians again, since a complete survey of all IUL library faculty has not been administered for a couple of years now.

3. 2010-2011 Committee Appointments update

BLFC will send names shortly, IUPUI has most appointments done with a just a couple of vacancies left, Regional Campus libraries are currently doing a survey on the preferences. Survey is due July 30.

4. Dean's Report

Since we lest met, CHL meeting was held June 4 in South Bend. Highlights:

  • P&T Process. We do have some immediate concerns on the Bloomington campus. Our VPFAA has spoken with us regarding our process and criteria including a concern about a mid-tenure review. Some of the other areas of concern would be a better articulation of the criteria, the fact that we do not get reviewed by the campus committee, input on faculty hires and appointments. There are a number of ways we are not in sync with the rest of campus. We are at a point where we need to address these issues. Brenda will be appointing a committee with multi-campus representation. This committee will be appointed soon. Requesting letters. VPFAA feels we should require external letters for tenure cases, not just full. Who requests the letters is an issue as well. Bloomington has already gone ahead and mandated that if letters are requested, they must come from Dean's office. IUPUI requires 6 external letters, “arms length” not closely affiliated. Guidelines are available online at IUPUI. Fran Huehls and Randi Stocker have dealt with these issues the most so might be useful additions to the dean's appointed committee.
  • Librarian's Day: Deans thought there was going to be a divvying of the costs. Suggestion was to have Librarians day committee submit a budget and the costs will be split among campus and there will not be a registration fee. Question whether Librarians Day achieves its objectives. There was a strong desire to keep it going, but perhaps to make it more robust.
  • Koali Ole – workshop in May. IU is part of a 2.3 million dollar grant from Mellon to help develop this product. Brenda and Mechael Charbonneau are on various committees to work on this project. At that time they were interviewing a project manager, that person has since been hired. Campus teams will be formed at some point to discuss and implement.
  • David Lewis spoke of DuraCloud. IUPUI is an early adopter of this product, and they are using the SWORD protocol.
  • Tim Sutherland spoke about journal aggregator concerns and whether Serials Solutions will help or not.
  • Two draft policies were discussed. Both address access to other campus resources, for example a grad student in Bloomington teaching on the IUPUI campus and the access that they may have at each campus. The two policies are Educational access and research access policies. They will be finalized and distributed soon.
  • Update on FAR. Some concern that what Bloomington was doing would drive what the rest of the other campuses do with FAR. There was a presentation about this at librarian's day. The discussion at CHL led to a better understanding of the process, and an ease of the concerns.
  • Ways that we can collaborate more. Extensive discussion of how we might do that.
  • Round Robin from all of the campuses.

5. New Business

None.

Meeting adjourned 2pm