Indiana University Libraries Faculty Council (IULFC)

Minutes for November 6, 2008 Meeting

3:00 to 5:00 p.m. EST

In rooms:

IUB: Wells Library 230 Administration Conference Room
IUPUI: University Library 1112
IPFW: Helmke Library 419
IUN: Hawthorn Hall 318

Call to order

Dean Steele called the meeting to order at 3:18

1.Approval of the minutes of February 14, 2008 IULFC meeting

Minutes approved unanimously

2. Selection of the IULFC Secretary-elect-this year, the post rotates to IUB

Sherri Michaels volunteered and was approved.

3. Dean's report

CHL Report from the Oct. 24 meeting:
Worldcat Local demo at the meeting. Worldcat Local will be the biggest thing to come out of this CHL meeting.
Sirsi upgrade will occur later this month. SFX will be retired on Jan. 1.
Trying to get the Amazon-like book covers for the catalog, but cost may be a factor.
Party in IUB to celebrate the Google and Hahti Trust-first product will be the Google project. IUB sent 3 shipments so far. We'll be working with Penn State.
IUK is interested in Inst. Rep. using B-Press. Discussion of how to keep one product in the system. IUB and IUPUI have D-Space. Would have central infrastructure and maintained by IUB. UITS also likes it.
Government Documents status-want a fed archive in the state, and we got that agreement. State library could not sign the contract, but can now do so. CIC libraries talking about a gov docs digitizing project. In DC, there is a project to digitize shelflist of pre-1976 docs. Perhaps Google could do a fast-flow sheet feeding project and they have developed a system. Now, CIC might be able to be ready for it, once docs can be identified.
CHL philosophical paper-there is a role for it. Collaboration is important. Probably need to document it better. We have a lot of human capital, and are we using its potential? Pat is to draft a mission and purpose statement for CHL. There was a suggestion that CHL meet more frequently, via video/audio, and perhaps that would lead to projects to do together.
Evergreen- ALI has a task force tracking what the state is doing with Evergreen. Originally, it was an ILL for public libraries, and we may be able to study it for possible use in academic libraries. IUL is interested in open source environment, since it could fit with our administrative systems. OLE is another ILL system, led by U of Chicago.
State library advisory group has been restructured for more effectiveness. There are tech grants available for our libraries, and the reorganized group might be better positioned to take advantage of those.
ALI is organizing its spring meeting. Biggest single problem in Indiana in ILL is biomedical materials. Maybe can push for state money for help with these kinds of materials.
At BFC yesterday, a draft report on P&T was circulated. Looks very good for librarians, that we follow guidelines in the IUL Fac. Handbook.

4. IULFC Committee Appointments

5. Selection of IULFC liaisons for:

IULFC Faculty Standards Committee-Joe Harmon
IULFC Research Committee-Sherri Michaels
IULFC White Award Committee-Elizabeth Johnson
IULFC Librarians' Day Committee-Kristi Palmer

IULFC Liaisons sit in on the committees' meetings, keep track of what's been done and report to the IULFC.

6. Old Business

There was no old business.

7. New Business

Promotion and Tenure Guidelines, Procedures and Routing revisions for IUL Library Faculty Handbook and Promotion and Tenure Committee Manual

Motion to do this was made, seconded, and passed unanimously by IULFC. Have P&T manual section with old criteria updated by the P&T Committee, not Fac Standards.
Kristi Palmer-Kristi announced that the Ohio Valley Group of Technical Service Librarians annual conference will be held in Indianapolis on May 6-8, 2009. For more info, go to http://www.ulib.iupui.edu/OVGTSL2009

Meeting adjourned at 4:00