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Indiana University
Minutes for June 22, 2009 Meeting

10:00 a.m. to 12:00 p.m. EDT

In rooms:

IUB: Wells Library 234 Administration Conference Room
IUPUI: University Library UL 2115 E
IPFW: Helmke Library 419
IUE: Hayes Hall 280

1. Approval of the minutes of February 27, 2009 IULFC meeting

Motion to accept minutes made, seconded, and passed unanimously.

2. Dean's report

CHL Report

  1. Meeting was at the Columbus campus.
  2. Welcomed Francis Yates, new East director
  3. Rhonda Armstrong will be at IUK as director
  4. Next meeting is Oct. 9
  5. Deans search-have a good pool of candidates, will have airport interviews in Sept. Then would come public meetings for the finalists. Could have someone by Dec. 31.
  6. Budget-no firm news
  7. Carolyn gave a good presentation on library space. Library space is often considered for other offices. Good to have MOU's in place.
  8. Robert updated Boopsie, our mobile app and the catalog is on it and other units will be on it. Also, he talked about the Linux migration, moving Sirsi off of that, will take 2 days to do so. Also, he talked about MIT Boopsie at mobile.mit.edu. IUB sees Boopsie as a way to connect to OneStart.
  9. Talked about what kind of group would oversee Boopsie. OPAC group may not be the one to do so.
  10. David Lewis talked of the "Big Digital Machine". If you want his Powerpoint on that, let Shawny know. Various layers to research, store, and use information are pulled together. He is working with UITS on the publishing aspect of it, too. Pat will ask Shawny to send it out to us.
  11. Pat shared an update on ALF 2. Close to groundbreaking. Finalized shelving and other details with the consultant. Will probably cost close to the estimated cost. If we break ground in June or July, we won't move into it until 2010.
  12. Carolyn updated on her meeting with RLG. Most discussions were around faculty activities and how the libraries can help support those kinds of things.
  13. Pat reported that the CIC directors will ask the provost to see what faculty are publishing, where they are publishing, etc.,so we can see what support we can give such as Scholar Works. Even getting the number of publications on a campus is important. No surveys, but will use our connections to faculty to get the info. Pat wanted to see if the other IU campuses may wish to do this. Process has been used at Minnesota and Iowa, and Sherri has been involved in this effort. Kristy Palmer asked if we can see the documentation from Minn and Iowa-Sherri will send it to Steve to send out to IULFC.
  14. Some discussion of the Instruction Congress. Mostly on who was in the group. Reps from all the campuses.

3. Promotion and Tenure Committee Recommendations

  1. Digital copies of dossiers-Discussion: people submit documentation and it may not be easy to digitize. Instead of every piece of a dossier be digitized, would you limit it to just a book title page, for example? The P&T should discuss what a digital copy is-what parts of the dossier should be digitized? Probably best to create a large PDF with a table of contents. Will start to do this in 2010, but this year's candidates will be encouraged to do so this year. However, the P&T Committee should work up some guidelines for these digital dossiers. Passed IULFC unanimously.
  2. An RCL alternate-Discussion: This change is probably not needed at this time, for how often does such a situation appear? Passage failed by IULFC.

4. IULFC Committee Reports

  • IULFC Faculty Standards Committee

    Joe Harmon-report from Debra Denslaw-the two FSCs (IULFC and IUPUI) are talking about changes to the Library Faculty Handbook, involving both committees. It's now a coordinated group. Pat will talk to Karen about these issues.

  • IULFC Research Committee

    No report.

  • IULFC White Award Committee

    We received five applications [Debra Denslaw, Jacqueline Johnson, Phil Ponella, Pamela Sandstrom, and Carla Williams] for the 2009 White Award.

    The Committee awarded two candidates $2500 each for their respective proposals:

    Debra Denslaw, for her project developing an interactive website on the historical and political developments in the U.S. from 1906 to 1909; and Jacqueline Fessard for travel expenses to deliver an accepted paper to a conference on "New Directions in Austen Studies" to be held at the Chawton House Library in Hampshire England.

  • IULFC Librarians' Day Committee

    Carrie Donovan-current chair-had 95 attendees at this year's function. Thanked her committee. They had some thoughts:

    1. Attendees-had requests from library workers, who are not librarians, to attend. Also, SLIS students had requests to attend (we even had a poster session from a student). There are others who feel only librarians should attend. Discussion: there were pros and cons among the IULFC. Action: Poll the librarians at the next Lib Day-have a discussion on who should attend Lib Day. Let's do this next spring-we'll have a new Dean, too, so it's an appropriate thing to do.
      2. We'll let next year's committee know.
    2. The budget-the CHL directors will work on covering it. If not, then some reg fee may be necessary from attendees. This past year's budget was $4,400

4. IULFC Elections and Appointments—Virtually all offices have been filled. Sherri Michaels will send Pat the memo with election results when the BLFC elects their IULFC reps at their first meeting.

5. Old Business--None

6. New Business--None

7. Adjourn—11:17 am

Respectfully submitted,

Stephen G. McShane
Secretary, IULFC, 2007-2009