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Indiana University
Minutes for February 28, 2007 Meeting

Attendees:
Members: Debra Denslaw (IUPUI), Karen Janke (IUPUI), Kirsten Leonard (IUK), Michael Maben (IUB), Robert Noel (IUB), Rick Ralston (IUPUI), Alison Stankrauff (IUSB), Pat Steele (IUB), and Celestina Wroth (IUB).
Alternates: Gabrielle Carr (IUSE), Margit Codispoti (IPFW).
Guests: Nancy Eckerman (IUPUI), Vincci Kwong (IUSB), Virginia Sojdehei (IUB), Susan Thomas (IUSB).

The meeting was called to order at 10:28 am.

1. Approval of minutes

A motion was made by Leonard and seconded by Noel to approve the November 30, 2006 minutes as distributed. Motion carried.

2. Promotion and Tenure dossier routing

Dean Steele reported on the discussion of dossier routing from the CHL meeting and an IUB meeting relating to IUPUI's wish to be removed from routing their dossiers through the IULFC Promotion and Tenure Committee. It was being thought of as a procedural change, but the Bloomington discussion questioned that assumption and viewed it as a more fundamental question of our status as one faculty. Julie Bobay did a study of other academic units and found that SPEA was most like the library faculty (one dean, one faculty, one P&T committee), but there was reports of dissatisfaction with the current arrangements. The Kelley School of Business has one dean and one faculty, but two P&T processes (one for IUB and one for IUPUI). Informatics has not completely organized their system, while Nursing and Education do not consider themselves one faculty across the campuses.

Dean Steele stated that this shows this is more than a procedural issue and change. She stated that the Bloomington librarians were not opposed to making this change, but felt that the fundamental issues need to be examined and discussed. Indianapolis will develop changes to the routing in the Library Faculty Handbook which will be presented to the IULFC. Dean Steele stated that the consensus from the CHL and IUB was these changes will need to submitted to a vote by the Library Faculty. Also there will be a discussion session at Librarians Day about what it means to be one library faculty along with what it means to be a University Dean of the Libraries.

Codispoti expressed concern about Fort Wayne and the other regional campuses if this does carry through. Leonard asked if this would change participation in the IULFC. Dean Steele said not necessarily-IUPUI does not want to pull out of IULFC. Janke agreed with this statement. Ralston asked about the membership of the Promotion and Tenure Committee if IUPUI's request to pull out of the routing is approved. The opinion was that the membership of the IULFC P&T Committee would need to be changed. Maben stated that this would probably go to the IULFC Faculty Standards Committee.

3. Librarians Day update

Susan Thomas reported on the plans for Librarians Day. It will be held Friday, June 1st in Bloomington at the Indiana Memorial Union. The schedule has been tentative planned with Cathy De Rosa speaking in the morning (with support from OCLC). Noel asked if the committee was still accepting proposals and Thomas said yes. Codispoti asked if the Committee was still looking for panel members and Thomas said yes to that as well. A number of Council members had not seen the request for proposals that was printed in the IUL News. The announcement will be sent out to the Council members and Sojdehei said that the Personnel Office would look into why some librarians are not receiving the IUL News.

4. Dean's report

CHL Report: Dean Steele gave a report of what was discussed at the Council of Head Librarians meeting on February 16, 2007.

  • NetLibrary: Continues to show significant use by all campuses. David Lewis distributed the statistics for the CHL. The program will continue and will be adjusted as needed.
  • Access to IUB Databases: There has been discussion of giving regional campus faculty adjunct status at IUB to give them access to IUB databases. Most requests come from the South Bend and Northwest campuses. Dean Steele stated that the number of databases we share among all the campuses is enormous. For most databases that we purchase, it is assumed that the access is University-wide. The Dean also pointed out that the INSPIRE databases are very solid and be all share those. David Lewis is on the selection committee for INSPIRE.
  • INSPIRE update: They are trying to increase the number of databases and increase the budget. INSPIRE, INCOLSA, and the State Library are all issues in this session of the Indiana General Assembly with INSPIRE being put up for bid between the State Library and INCOLSA.
  • Repository for Research Results: Dean Steele presented a proposal for a CIC repository and there was interest among the regional campuses for access. The issue of cooperation will continue to be discussed.
  • ILLIAD: Very few not participating.
  • Indiana Light Archives (government documents): Permission has been granted from the Superintendent of Documents and the State Library to discard anything from 1976 to 2001. They have requested that libraries first make these documents available before they are discarded.
  • IUCAT: Investigating why the system seems to be slow. It is sporadic and Fort Wayne seems to have the most problems. It is continuing to be investigated.
  • Serial Solutions: To fix the problems we have been having, the Serial Solutions MARC records were removed and then reloaded.
  • Sirsi: The Sirsi Booking Module was purchased to handle the reservation and check out of keys, AV equipment, etc. However, it functions best on a C client and we are on a Java client. We are working with Sirsi to resolve the problem, but we will probably have to wait until we upgrade to GL3.2 The booking module will probably not work until next year (2008). Unicode testing is going on now. Gary Charbonneau thinks that we may be able to convert to Unicode at the end of 2007.

Dean's search: The position has been advertised with a deadline of March 17th. A number of names have already been nominated. The Search Committee will meet after spring break. Provost McRobbie wants to have someone selected by the end of spring semester. Codispoti asked who determined the membership of the Search Committee. Dean Steele said it was Provost McRobbie's decision. The council then discussed why the Search Committee was overwhelmingly Bloomington people when the position is the University Dean of Libraries. Dean Steele said that this is one of the first question candidates have when they interview.

5. Academic Handbook updates, status report

Maben gave the report for the Faculty Standards Committee. The committee is working on the changes. Ralston asked where all this is coming from. Maben reported that the BFC initiated the changes to the teaching faculty sections of the Academic Handbook. Once the Faculty Standards Committee completes its recommended changes, it will go to a vote of the Library Faculty, and then be reported on up eventually to the UFC.

6. Additional Committee Reports

Stankrauff reported that Research Committee is planning a session at Librarians Day.

7. IULFC website and intranet site -- update

Maben reported that Kwong had surveyed both the intranet and the website. With the upgrade to GL3.1, nothing else had been done. Maben stated that he and Kwong will work on this issue and have a report and recommendations to present to the IULFC at the next meeting.

Leonard stated that in reference to the revisions to the Academic Handbook, that it would be helpful to have an explanation of the step by step process that is involved, i.e. where it originates, what committees it will go through, who votes on it, etc. Maben will forward this request on to the Faculty Standards Committee since they are working on the revision now.

The meeting was then adjourned at 11:23 am.

Respectfully submitted-
Michael Maben
IULFC Secretary