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Indiana University
Minutes for November 11, 2005 Meeting

Presiding Officer: Dean Pat Steele

Present members: Julie Elliott (secretary), Karen Janke, Mary Hudson (for Denslaw), Bill Orme, Andrea Morrison, Elizabeth Johnson, Michael Maben, Suzanne Mudge, Virginia Sojdehei (ex-offico).

Visitors: Rick Ralston (chair of P & T Committee), Anne Haynes

Absent: Debra Denslaw & Kirsten Leonard (both excused)

1. Approval of minutes

June meeting minutes approved as written.

2. Election of secretary for 2006/2007

Michael Maben was elected secretary for 2006-2007

3. Dean's Report from CHL Meeting

  • Readings are up on the Intranet. Libraries should look at issues and trends for next 10 years
  • IUL-IUP Holdings Flip Oct. 1
  • INCAT-WorldCat is coming soon
  • Gov. Docs: Lou Malcomb and Judy Violette are working with state archive to establish a light archive
  • No presence for libraries within Oncourse CL-librarians should work with professors to get library presence on individual course pages.
  • ALF-1,000,000 volume-German translation of Don Quixote
  • ALI-proposal for next module
  • Statewide circulation meeting-proposal to collect fines at each university instead of user paying the library where item is from. Decision was made not to change current policy.
  • Demonstration of reference portal & Variations 2
  • Received grant for Variations 3
  • FACET-more library presence needed-proposal to ask for 2 slots each year to go to librarians
  • Judy Violette shared form with guidelines for excellence in service and professional development-wanted to pass on to IULFC and P& T Committee
  • IUB-Contracted w/Jim Self for LibQual
  • Bill Orme asked whether the issues surrounding Oncourse and FACET reflect a lack of understanding in the academic community about what librarians do, and suggested this issue could be addressed at the next Librarians Day.

4. IULFC committees

  • IULFC Faculty Standards Committee - Mentor Program - Elizabeth Johnson
    • Recommendation from Faculty Standards Committee for new Mentor Program Committee approved.
    • New Committee proposal now to be taken to Library Faculty at Large for vote.
  • IULFC P & T Committee - Rick Ralston
    • Criteria for tenure for librarians hired at associate or full rank
  • Rick Ralston presented the proposal that the Faculty Standards Committee review whether faculty hired at the associate rank should be held to a higher standard in the tenure process than librarians hired at the associate rank. That someone should not be tenured to a rank that he or she would not be promoted to. There is currently no difference in how the committee looks at tenure cases for associate and assistant librarians.
  • It was discussed that this is actually an issue that should be made clear at the point of hire, that the P & T Committee should stress in the P & T manual (1 or 2 sentences) the issue of tenure and continuing promise.
  • It was asked that this be stressed in the minutes as a problem of designation of rank at hire-that the P & T committee is put in a difficult position by the administrator who hired the librarian.
  • A motion for action was called - that P& T Committee clarify issue within P & T manual, Faculty Standards Committee will look to include an example in the faculty handbook - possibly using IPFW's rubrics. A friendly amendment was made asking for examples for administrators hiring at particular ranks.
    • Policies and Practices for reimbursement and per diem for P & T committee members
  • Ralston asked that it be widely communicated that non-Bloomington members are reimbursed for mileage, per diem, and lodging. There has been confusion in past when non-Bloomington faculty try to get reimbursed.
  • Dean noted that this is something that is taken to CHL-that it should be suggested that each faculty member's campus should pay for the per diem expenses. She will take this issue to CHL and report back.
  • Review of Committee Reports
  • Review of Committee Charges
    • Two items above were combined. Charges for committees remained the same, except where noted below:
      • P&T: Continue to review/monitor documentation on the Intranet, Clarify and revise manual in regards to tenure and continuing promise, further discussion on a sample dossier (whether fake or real) and report back to IULFC with recommendation.
      • Research: Planning a brown bag presentation, or some other kind of presentation for faculty returning from sabbatical to share their research
      • Librarians' Day Committee: 2004-2005 Committee is commended for a job well done. Addition to Charge for 2005-2006 - Look at budget and discuss whether next Librarians' Day should be in a central location such as Indianapolis and report back to IULFC with proposal.
  • Committee Roster Updates
    • Incomplete. Secretary spoke w/Virginia Sojdehei after the meeting to correct roster information, which will be added to IULFC web site ASAP.

5. IULFC business

  • Updating the librarians section of the academic handbook - Andrea Morrison
    • Academic Handbook was revised and published August 2005, library promotion section was not revised, although faculty promotion section was.
    • BLFC group is writing the first draft, Andrea is on the BFC group that will see the 3rd draft. Andrea suggested that we may want to charge the Faculty Standards Committee with the process of revising this section. Consensus was that it is too early to charge committee with this. So Andrea will continue to keep us informed. Karen Janke asked why this was being done by the BFLC and not the IULFC. Answer - things often start in Bloomington and then proceed from there.

6. New Business

None.

Meeting adjourned.