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Indiana University
Minutes for August 8, 2006 Meeting

Present Members: Debra Denslaw, Andrea Morrison, Kirsten Leonard, Robert Hinton (alternate for Karen Janke), Pat Steele, Virginia Sojdehei (ex officio), Suzanne Mudge, Elizabeth Johnson, Julie Elliott (secretary).

1. Approval of minutes

February meeting minutes were approved.

2. Dean's Report from CHL Meeting

CHL meeting was cancelled. There will be a CHL meeting next month in Bloomington.

3. Librarian's Day Committee Charge

  • Julie reported on results of Librarians' Day survey. She will send results to IULFC representatives.
  • She suggested that since the Author's Reception was what people most suggested dropping, that perhaps the number of liaisons to the Research Committee could be dropped.
  • Andrea said that the Research Committee actually does much more than the author's reception and that the make-up of the committee does not need to be changed, but perhaps their charge could be tweaked.
  • Lora Baldwin from IU East and Susan Thomas from IU South Bend were both named to the Librarian's Day Committee as regional representatives.
  • The Librarians' Day Committee will be charged with planning the event for next spring.

4. Academic Handbook Revisions—Andrea and Elizabeth

  • Andrea noted that the IU Bloomington Faculty Council voted on changes to the academic handbook, but that the sections for librarians were not changed at all.
  • The Bloomington Librarians Faculty Council (BLFC) accepted the charge to submit revisions to the IUB Faculty Council
  • What BLFC would like now is for the IULFC Faculty Standards Committee to solicit comments on the potential revisions from librarians system-wide. It does not need to go to a vote however.
  • Soliciting feedback from all librarians would be a new charge for the Faculty Standards Committee
  • Elizabeth suggested that it would be helpful to give the Faculty Standards Committee a deadline for this.
  • Kirsten suggested that the librarians system-wide should have a vote. Andrea and Elizabeth noted that since the document did not originate with IULFC we cannot instigate a vote on the document. After further discussion, this was agreed upon.
  • Kirsten passed along a suggestion from Diane Bever that someone from the P&T Review Committee from two years ago serve as an Ad Hoc member of the Faculty Standards Committee in order to assist with this. Diane had suggested B.J. Irvine.
  • The group consensus was that this was a great idea and that either Irvine or someone else from that committee from two years ago would be asked to be an Ad hoc member of the committee.
  • Elizabeth noted that with the academic handbook issue the hardest thing is to get people thinking about the process of it, which can be confusing.
  • Kirsten asked if something could be written up about that process, which could be then sent out to the system-wide librarians. Andrea said yes.

5. Changes to P&T Documents - from Faculty Standards Committee

  • Elizabeth read through the changes to the document.
  • She noted that it does not need to go through a system-wide vote because it was already voted upon.
  • The changes and the wording of the changes was approved by the representatives.
  • Elizabeth suggested that when this document and the Mentor Committee document go up on the Intranet that an e-mail be sent to all librarians. Virginia said she will do that.

6. Committee Updates

  • Julie asked all committee liaisons to ask their committee chairs to send their end of year committee reports to her.
  • Elizabeth asked her to then send all reports to the IULFC representatives
  • Julie will send the full committee lists to the IULFC representatives
  • Kirsten asked Pat about the Digital Futures Study, since the only information regional librarians had heard about it was through the InULA listserv.
  • Pat said that the focus is mainly on the Bloomington campus. The study group had a 1/2 day meeting yesterday that was focused on librarians, today they had a full day of meetings mainly with faculty.
  • Kirsten asked what will come after the study’s completion.
  • Pat indicated that the purpose of the study is to inform the search for the new dean and it will be used in that context.

7. Mentoring Committee

  • Elizabeth noted that since they are a new committee, they may need encouragement to get going
  • Virginia noted that two members of the committee have already been in touch with her
  • It was agreed that the charge would be sent to the new committee and that no additional charges, such as a program, will be given to them at this time.

Meeting adjourned at 4:33 p.m.