Skip to main content
Indiana University
Minutes for February 21, 2006 Meeting

Present Members: Kirsten Leonard, Debra Denslaw, Karen Janke, Andrea Morrison, Bill Orme, Sue London, Pat Steele, Virginia Sojdehei (ex-officio), Michael Maben, Elizabeth Johnson, Suzanne Mudge, Julie Elliott (secretary).

Guests: Rick Ralston, Alison Stankrauff, Mary Popp

1. Approval of minutes

November meeting - Andrea noted a needed correction to the Dean's CHL Report - the corrected phrase is as follows:

"Gov Docs: Lou Malcomb and Judy Violette are working with the U.S. Government Printing Office and the Indiana State Library to establish a light archive of federal depository documents"

After this correction the minutes were approved.

2. Dean's Report from CHL Meeting

  • Collaborative Collection Development (CCD) was discussed. An article was read about the statewide system in Oregon. Indiana will try to do a symposium on CCD. It was suggested that the campuses can draft a statement on cooperation in collection development.
  • Disaster Preparedness/preservation assistance: ALF preservation areas; cannot treat items from other campuses but will help with guidelines and contracts. Looking at possible contracts with other companies that can help (such as Heckman). Alison noted that IUSB has spoken to several companies about such services as part of their own disaster planning.
  • White paper on future of cataloging: A good report, but did not list specific actions. Discussing action will be the next step.
  • Using Indiana Resident Card (library card) information for fundraising purposes was discussed. It was decided that a packet of information would be put together and stress that this is a special service (the granting of a library card) and to ask if they would like to receive library updates. This will be done on a library by library basis. Information on people who have Indiana Resident Cards will not be given out to third parties.
  • Archives Special collections Week: There will be an Indiana Archives Special Collections Week in October. Bloomington and possibly other campuses will do a whole month of programs and exhibits, and the theme for 2006 will be: "How Scholars Use Special Collections" - more information is to follow.
  • Michael McRobbie-discussion on the future of libraries-basically, anything can be digitized and that fact will change libraries dramatically.
  • CHL will be able to do more cooperatively than it has in the past-thanks to technology.
  • Next CHL meeting will be June 30th at IUSE.
  • Rick asked if the P&T per diem issue which was raised at the last IULFC meeting was resolved. Dean said no, she will get to the various heads about it, but thinks it is an issue that may need to be worked out each year on a case by case basis.

3. Librarian's Day

  • Dean reported there was discussion at CHL about the fact that there will not be a Librarian's Day this spring.
  • Librarians on the committee are too busy to plan this spring-no one will be chair
  • It has been recommended that it be in the fall this year.
  • The consensus at CHL was that perhaps it has grown so complex that no one wants to work on it anymore. Perhaps it should be scaled back. There was also a feeling that there are too many governance issues in breakout sessions now.
  • It was proposed that there be a morning speaker with two break out sessions, for instance, having the collection development librarians meet, having the reference and instruction librarians meet, etc.
  • It was decided that the Dean, Julie, and Elizabeth would meet to discuss a survey that could be sent out to the librarians to determine whether the event needed to be an annual one, if it should be in the spring or fall, what kinds of content the day should have, and to ask who would like to work on the committee.
  • Julie noted that the Nov. 9, 2000 minutes stated "It was agreed that a smaller Committee would be more effective"-the idea of having a larger committee for this event was discussed.

4. Mentoring Committee - Election Results

IUPUI, IUK, and IUSE received the ballots too close to the election deadline. Some e-mailed their vote to Julie, others did not. The ballots were 49 in favor, 6 not in favor of establishing a Mentoring Committee. The committee decided that the issue had passed and the vote was closed.

5. Annual Report Guideline/P & T Guidelines

Kirsten reported that IUK librarians noted language differences of the IUB annual review guidelines, IUK annual report guidelines, and the P & T guidelines (the evaluation in the annual review). Andrea explained that the annual review is campus specific and the language evaluating librarians in them does not need to be the same. The annual reviews are not required to be part of the P&T dossiers, and even if they are included, supervisors' evaluations do not need to be included.

6. Committee Updates

  • Question from Research Committee regarding web and intranet
    • Mary Popp said it would depend on what the Research Committee wanted to do whether they would put the information on the web or the Intranet.
    • Kirsten asked why do we have both-the reply was that some things are private (Intranet) and some public (Internet)
    • It was asked who is keeping the web page up-Julie noted that she asked Vincci Kwong (IUSB) to do it, and that she would probably be able to do the Intranet as well, which was agreed to.
  • White Award Committee Update
    • Dina Kellams is replacing Angela Courtney on the committee
    • Judith Anspach agreed to be chair

7. IU Faculty Handbook -

  • The appointment section for librarians in the Indiana University Academic Handbook was not revised recently when the faculty sections were revised. The Bloomington Faculty Council initiated a review of the policy language - and it is normal procedure for a review of policy to be initiated on a particular campus before going to the University level.
  • The issue went to the Bloomington Library Faculty Council and BLFC Faculty Standards Committee was charged to review the Handbook for consistency with policies already approved by the IU librarians and for consistency with the policies for faculty currently in the Handbook and to make recommendations. The recommendations will then be sent to BFC for further action.and eventually they will be sent on to all campuses for review
  • IULFC requested that the recommendations made to BLFC be shared with all IU librarians.

Meeting adjourned.