Indiana University Libraries Faculty Council (IULFC)

Minutes for November 30, 2004 Meeting

Presiding Officer: Dean Suzanne Thorin

Present members: Shelley Arvin, Polly Boruff-Jones (Secretary), Kirby Cheng, Susan London, Suzanne Mudge, Jacob Nadal, William Orme, Frank Quinn
Absent (excused): Rebecca Cape

Guests: Nancy Colborn, Erika Dowell, and Elizabeth Johnson all of the Faculty Standards Committee; Virginia Sojdehei (Personnel Librarian)

1. Faculty Standards Committee Report

The Faculty Standards Committee met on November 17; Elizabeth Johnson was elected as Chair of the Committee. The Faculty Standards Committee report is outlined in the Faculty Standards Committee minutes from the November 17 meeting that were provided to the IULFC membership, below.

The Faculty Standards Committee would like to work on changes to the IU Libraries mentor program policy document in the spring (2005) after completing the Committee recommendations for changes to the IULFC promotion and tenure documentation. (See Recommendation #3 in Faculty Standards Committee minutes, below.)

A draft of the IULFC Faculty Standards Committee recommendations for changes to promotion and tenure documentation will be submitted to IULFC for approval then to all IU librarians for a vote to finalize the new documentation in time for the 2005 promotion an tenure review cycle. The Faculty Standards Committee will confer with the Dean of Faculties regarding to whom the new guidelines will apply - only new hires or optional for current librarians upon reaching promotion and/or tenure review. (See Recommendations #1 and #2 in Faculty Standards Committee minutes, below.)

The Faculty Standards Committee noted that Recommendation #8 will include formal documentation regarding continuity between IULFC Secretaries from year to year.

IULFC approved the Faculty Standards Committee recommendations and timelines.

2. Approval of October 2004 meeting minutes

Bill Orme moved to approve the minutes from the October 1, 2004 meeting, Jake Nadal seconded; minutes were approved. Polly Boruff-Jones will send the minutes to IULFC Webmaster (Frank Quinn).

3. Approval of 2004-05 IULFC Committee charges

IULFC approved all 2004-05 committee charges. May Jafari requested that someone be appointed to replace her on the IULFC Faculty Standards Committee due to unforeseen conflicts, IULFC agreed to that request, and IULFC Secretary will solicit nominees for a replacement member; those names will be forwarded to Dean Thorin for appointment.

4. Update on IULFC bylaws and the IU Faculty Handbook

At the October IULFC meeting, Bill Orme volunteered to determine the proper channels for revision of the library portion of the IU Faculty Handbook and to investigate whether the University requires faculty council bylaws. Bill spoke to Kelly Kish, chief of staff for University Faculty Council (UFC) who indicated that there is no requirement to have bylaws, but we may if we wish. To revise the IU Faculty Handbook, items concerning tenure and promotion should go to the UFC Faculty Affairs Committee (Ted Miller and Marian Wagner, Co-Chairs) and all other changes go to the UFC Agenda Committee (Bart Ng and David Daleke, Co-Chairs). If IULFC wishes to revise existing documents, Ms. Kish suggested that we draft the revisions and submit those revisions to the appropriate UFC committee(s).

9. Old business IULFC Web presence