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Indiana University
Minutes for October 1, 2004 Meeting

Presiding Officer: Dean Suzanne Thorin

Present members: Shelley Arvin, Polly Boruff-Jones (Secretary), Rebecca Cape, Kirby Cheng, Susan London, Suzanne Mudge, Jacob Nadal, William Orme, Frank Quinn

Guest: Virginia Sojdehei (Personnel Librarian)

1. Approval of March 2004 meeting minutes

Corrections to minutes were noted. Jacob Nadal moved to approve minutes, Frank Quinn seconded; minutes were approved. Polly Boruff-Jones will make corrections to minutes and send to IULFC Webmaster (Frank Quinn).

2. Dean's report

Dean Thorin welcomed Virginia Sojdehei as IU Libraries Personnel Librarian.

Dean Thorin announced that Human Resources compiled a list of previous Promotion & Tenure Committee members to assist with the sharing and distribution of Promotion & Tenure Committee service.

Dean Thorin noted that better coordination is needed for the IULFC committee nominations on regional campuses next year.

The Council of Head Librarians (CHL) has not yet met this academic year; Dean Thorin discussed the items that will be addressed at the CHL meeting October 8:

  • Common Pool of Resources - the Common Pool Committee will present a list of suggested Common Pool Resources to CHL as a first step; CHL will work out details of cost-share and payment among campuses.
  • IU Libraries relationship with the Indiana State Library - particularly regarding government documents and the State Library interaction with the IU Libraries Government Documents Group. Perhaps acquisitions can be coordinated in the future.
  • Sabbatical Leave - should the function of the Sabbatical Leave Committee be reconsidered? Is the Sabbatical Leave Committee necessary? The Sabbatical Leave Committee or the Faculty Standards Committee might address these questions.
  • Fair Labor Standards Act - how does the Act affect IU campuses?

3. Secretary-elect, 2004-05/Secretary, 2005-06

Shelley Arvin, IPFW, accepted the role of Secretary-elect for 2004-05; she will serve as Secretary in 2005-06.

4. Review of 2003-04 committee reports - comments Faculty Review Board

Faculty Standards Committee: Did not meet in 2003-04; no report.

Promotion & Tenure Committee: Dean Thorin noted a need for budgeting for Promotion & Tenure Committee member reimbursement when members travel to other campuses. Dean Thorin will ask library directors for support when Promotions & Tenure Committee members hold workshops on their campuses.

Research Committee: There has been a problem filling the campus liaison positions for this committee.

Sabbatical Leave Committee: Dean Thorin wishes to clarify the sabbatical leave process and the function of the Sabbatical Leave Committee by asking CHL whether libraries use mechanisms for sabbatical approval other than this IULFC committee.

White Award Committee: The White Award indicates that applicants must have the MLS or equivalent degree; IULFC is not sure what is meant by the term "equivalent degree". Dean Thorin will clarify with Susan Yoon the meaning of the phrase "MLS or equivalent degree".

Librarians' Day Committee: There was a deficit in last year's Librarians' Day budget and it is not clear by whom the shortfall was paid; a suggestion was made that the Committee be required to cover all expenses with registration fees. Two of the 2003-04 Committee members agreed to update the Librarians' Day Committee manual.

5. Review of committee charges - are changes necessary?

See accompanying document for updated 2004-05 committee charges and membership.

6. Follow-up of P & T review: identify documentation that should be changed to reflect review decisions

The Faculty Standards Committee is charged with identifying "documentation that needs to be changed in order to reflect the Promotion & Tenure Review Committee Report recommendations as approved by ballot."

Note: the November IULFC meeting will be held jointly with the Faculty Standards Committee; the Faculty Standards Committee will report draft recommendations for the above charge.

IULFC is responsible for developing a mentor program as recommended by the Promotion & Tenure Review Committee Report and approved by ballot.

7. Follow-up on update of the Faculty Handbook

The Library portion of the IU Faculty Handbook needs to be updated. Bill Orme volunteered to determine the proper channels for handbook revision.

8. IULFC by-laws

Bill Orme will investigate whether there are University requirements for faculty council documentation.

9. IULFC Web presence - should IULFC have a section on IU Libraries Intranet and/or maintain a separate Web site?

IULFC members agreed to move the IULFC Web site content to the Intranet. Frank Quinn will explore how to accomplish the move.