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Indiana University
Minutes for October 24, 2003 Meeting

Members present: Harriett Hemmasi, presiding officer for Suzanne Thorin, Jo McClamroch, Marion Frank-Wilson, Kirby Cheng, Melanie Hughes, Polly Boruff-Jones


Members absent: Kevin Petsche, Sue London, Jian Liu for Frank Quinn
Guest: Yolanda Cooper

1. Introductions

2. Election of next year's secretary

Polly Boruff-Jones was elected as secretary-elect/secretary

3. Bloomington representative to IULFC

As a result of an oversight on the part of BLFC, Bloomington's representatives on the IULFC were not in accordance with the guidelines. Erika Dowell, current BLFC secretary had proposed a solution which was adopted by the IULFC. See attached document.

4. Discussion of last year's committee reports

There were no reports from the Faculty Review Board (did not meet) and the Faculty Standards Committee whose members all served on the P&T Review Committee.

The reports submitted by the Sabbatical Leaves Committee the White Award Committee did not include any recommendations or proposals for changes and were accepted by the IULFC.

Research Committee Report:
The Research Committee submitted a report of the committee's activities with 2 recommendations for the coming year. Recommendation 1, to hold the author's reception again next year at Librarians' Day as well as to compile a yearly bibliography of librarian authors and publish it on the IULFC web site, was adopted as stood and has been added to the standing charges of the committee.
Recommendation 2 has been adopted and been added to the charges with slight changes:
The charge now is for the committee members to make personal contacts with librarians on their individual campuses to annually update the three directories on the IULFC web site, as well as to send out communications by e-mail.

P & T Committee Report:
The P & T Committee had identified two issues that required follow-up. One was a recommendation to the Promotion and Tenure Review Committee that the effectiveness of the mid-tenure review process be evaluated to make sure the procedures meet the needs of librarians preparing for tenure. The IULFC agreed with this recommendation, and the P & T Review Committee has indeed reviewed the mid-tenure review process. The IULFC also accepted the P&T Committee's second recommendation, i.e., to establish a closer relationship between the P & T Committee and the IULFC Faculty Standards Committee. This is to ensure that recommendations by the P&T Committee will be passed on and addressed by the IULFC. This recommendation, i.e., to maintain regular communication between the two committees has been added to the standing charges of both committees.

Librarians' Day Committee Report:
The IULFC accepted the committee's report and supports its recommendations. A committee of past chairs (Lois Sewell, Melanie Hughes, Kevin Petsche) has been appointed to develop a brief 'how-to- manual for Librarians' Day

6. Appointment of White Award Committee

Gwen Pershing was appointed as the Bloomington representative to the committee. A nomination for the IUPUI representative will be sent shortly.

7. Appointment of Librarians' Day Committee

Librarians' Day 2004 will be held at IUPUI. Melanie Hughes and Kevin Petsche will co-chair the committee, and Cecile Jagodzinski will join as the Bloomington representative.

8. Procedures to appoint IULFC webmaster

The wording in the IULFC operational guidelines should be changed, so that the process for Bloomington, IUPUI, and regional campuses is the same. The office of the webmaster rotates among the campuses, and the selection process currently is by election for Bloomington and IUPUI, and by appointment by the Dean for the regional campuses. There was agreement that the guidelines should be changed to allow for the regional campuses to hold elections for this office.

9. Dean's Report

Electronic Resources Administrator position
The position of the Electronic Resources Administrator will be posted again this week. The committee may not be able to meet until November, and applications are still being accepted. The position description is posted on the Libraries Human Resources web site.

P & T Review Committee Report - next steps
H. Hemmasi summarized the committee's recommendations and her suggestion to have a joint meeting of the IULFC and the P & T Review Committee to discuss the recommendations outlined in the report, and it's implications for the next steps in the review process was adopted by the IULFC.

Submitted by Marion Frank-Wilson, IULFC secretary