Indiana University Libraries Faculty Council (IULFC)

Minutes for September 13, 2002 Meeting

Present: Suzanne Thorin, presiding officer, Mary Strow, Marion Frank-Wilson, Andrea Singer, Bob Noel, Kellie Kaneshiro, Kevin Petsche, Jim Baldwin, Melanie Hughes, and Scott Opasik

Guest: Yolanda Cooper-Birdine

All members present

I. Comments and Announcements from Dean Thorin.

A. The Libraries are working more as a system. There are three new collaborative efforts underway.

1. An Oncourse committee has been created. The committee is charged with enabling libraries' electronic services to be moved onto instructors' Oncourse sites. The Co-Chairs of this committee are Phyllis Davidson and David Lewis.

2. New Alumni Library Service
The Alumni Association, through Northern Light, will be offering online databases to IU alumni. The service is being sponsored financially by the Bloomington, Indianapolis, Kokomo, and Gary campuses. At first the service will be available to everyone. In future the service may be limited to members of the Alumni Association only. The services will be available through the Alumni Association web page and support will be provided by Northern Light. The service should be available starting in November.

3. The third collaborative effort is the P&T review committee.

B. Indiana escaped base cuts that many other university libraries experienced. At a dean's meeting, Myles Brand said after the election he will push for a zero decrease in the budget. Otherwise, IU may be looking at a 2.3-2.4% cut in the base budget. Brand said his second budget priority is funding informatics.

II. Election of IULFC Secretary for 2003-2004

Marion Frank-Wilson, from Bloomington, was elected. She will serve as Secretary-elect during 2002-2003.

III. Name Librarians's Day Committee

Melanie Hughes, Southeast, representing Regional campus libraries and IULFC Liaison

Kevin Petsche, IUPUI

The Bloomington representative is to be chosen from among one of the four Bloomington representatives from last year (Diane Dallis, Kathy Marlett, Lois Sewell, or Monique Threatt). This will insure continuity from last year's committee.

IV. Make charges to IULFC committees

A. Faculty Review Board

Standing charge.

B. Promotion and Tenure Committee

Standing charge

C. Faculty Standards Committee

Charge: to serve on the IULFC Promotion & Tenure Review Committee.

James Baldwin will serve as IULFC liaison to the Faculty Standards Committee.

D. Research Committee

The committee will sponsor an author's reception at Librarians' Day. The reception will promote all research and creative activities of IU librarians during the past year.

Scott Opasik will serve as IULFC Liaison to the Research Committee

E. Sabbatical Leave Committee

Chart what is done concerning sabbatical leaves on the regional campuses and document sabbatical leave procedures for all campus.

Determine during the last three years how many librarians have take sabbatical leave.
Determine how many librarians have taken maximum leave.
Determine how many librarians have taken split leaves.
For split leave, determine how the leave is split.
Determine for what reasons librarians are taking sabbatical leave.

It was suggested that the data could be presented at Librarians' Day.
Next year, after the P&T Review Committee completes its work, the Sabbatical Leave Committee may be charged with reviewing its charge.
Kellie Kaneshiro will serve as IULFC liaison to the Sabbatical Leave Committee.

F. White Award Committee

Standing charge.

James Baldwin will serve as IULFC liaison to the White Award Committee.

G. Librarian's Day Committee

Standing Charge

Melanie Hughes will serve as IULFC liaison to the Librarians' Day Committee

V. P&T Review

Dean Thorin reported many hands played a part in drafting the charge. There is representation from all regional campuses, professional schools, this year's Faculty Standards Committee, a link to the 1988 P&T Review Committee, and library directors.

Dean Thorin outlined a process for the committee's recommendations. There is no time line for what will happen after the committee's report as there may be a need for more discussion. Eventually librarians will vote on any changes.

There was one correction to the committee membership. Andrea Singer will be replaced by Gwen Pershing from the Bloomington Education Library.

Dean Thorin asked if the council had any concerns about the committee membership. None were expressed.

The committee voted to approve the charges of the P&T Review Committee

VI. IULFC Web Master

Scott Opasik proposed that a new IULFC position be created, the position of IULFC Web Master. This position would be responsible for maintaining the web page by updating council and committee membership and IULFC documentation. This position would enable the IULFC committees to have a contact person to work with to post documents to the IULFC Web site. This position would offer a good service opportunity.

Dean Thorin discussed the need to change the IULFC Operational Guideline to allow for the position.

Dean Thorin directed the IULFC Secretary to announce the position to IU Librarians and request comment from them.

Selection of the position was discussed. As with IULFC committee membership, librarians would note their interest for serving as Web master on the yearly IULFC survey. As with IULFC committee membership, the Ruth Lilly University Dean of University Libraries will select the person to fill the position. The position would rotate among the three groups, Bloomington librarians, IUPUI librarians, and RCL librarians.

The committee will consider the position again at the next meeting.

VII. Other New Business

A. Dean's letter to librarians

Because the various campus libraries are working more as a system, Dean Thorin will send a letter to all librarians once or twice a semester. The letter will discuss system wide projects and ground breaking projects from campuses. The first letter will be out shortly.

B. Next meeting

Next meeting will be scheduled for late October or early November.

Submitted by
Scott A. Opasik, IULFC Secretary