Indiana University Libraries Faculty Council (IULFC)

Minutes for November 9, 2000 Meeting

          
IULFC Minutes
November 9, 2000—1:00- 3:00 p.m.
Via VIC
Rooms:

IPFW—Kettler G22
IUB—Radio TV 175
IUPUI—ES 2101
IUSE—Hillside 102

DRAFT --- DRAFT

The meeting was called to order at 1:10 p.m.

Present: Roger Beckman, Emma Dederick-Colon, Robert Goehlert, Larry Griffin, Saundra Taylor,
 Suzanne Thorin, Nancy Totten, Pat McWilliams (for Vania Goodwin), Cindy Stokes.

Absent: Wendell Johnting

Guests present: Yolanda Cooper-Birdine

Introductions: Introductions of council members and alternates present were made.

I. The minutes of the June 2000 meeting were approved as amended. David Lewis’ title was corrected to Dean of the IUPUI University Library.

II. Selection of IULFC Secretary-Elect from the 2000-2001 IUPUI representatives. Since Wendell Johnting was not present, Cindy Stokes agreed to speak with him and come to an agreement about who would serve as Secretary-Elect.

III. IULFC Committee Rosters, Chairs/Liaisons, Charges, etc.

A roster of each committee, 1999/00 annual reports (if submitted), the IUL Library Faculty Handbook's statement of purpose for each committee, and current and carryover charges was were distributed prior to the meeting.

A. Faculty Review Board: Nancy Eckerman, Ruth Lilly Medical Library, IUPUI, will serve as Chair for 2000-2001. A Secretary must be elected by the board at the Board's first meeting. The committee is charged with continuing their revisions to the IULFC Library Faculty Handbook and to submit there proposed changes to the IULFC Council including the name-change to All University Librarians Review Board (for consistency with the Academic Handbook).

B. Faculty Standards Committee: Amy Cavanaugh is Chair; the Committee must elect a Vice-Chair/Chair-Elect at its first meeting. Larry Griffin agreed to serve as the IULFC Liaison to this committee.

Charges are to continue to survey individuals who have gone through the mid-tenure review process and to make recommendations regarding its effectiveness, and to provide the IUFLC Council with an update on last year’s charge to consider the difference in language regarding promotion to the rank of Associate Librarian in the Library Faculty Handbook and the Academic Handbook.

C. Promotion and Tenure Committee: Linda Fisher is Chair and Margit Codispoti has been selected Vice-Chair, Chair-Elect. Martha McCormick is the Secretary for this Committee.

D. Research Committee. Nancy Totten volunteered to serve as the IULFC liaison to this committee. The Committee must elect a Vice-Chair/Chair-Elect at its first meeting. The Committee was charged with examining the function of the liaisons.

E. Sabbatical Leave Committee: Marian Shaaban is the Chair for this Committee. The Committee must elect a Vice-Chair/Chair-Elect at its first meeting. The Committee was charged with examining current practices and procedures, particularly on regional campuses, for the use of the IULFC Sabbatical Leave Committee and examining the routing slip form, and whether an inclusion of a signature line for the Ruth Lilly University Dean of University Libraries is necessary for the Regional Campuses.

F. White Award Committee: Names were submitted to Dean Thorin for the appointment of this Committee. Cindy Stokes volunteered to be the IULFC the Liaison to this committee.

G. Librarians' Day Committee: Sue London, Emily Okada, and Felicia Young where appointed to this Committee. Saundra Taylor volunteered to be IULFC Liaison to this committee.

Considerable discussion took place regarding the make up of this committee and terms of service. It was agreed that a smaller Committee would be more effective.

IV. Administrative Report / CHL Report

Dean Thorin reported on two new appointments in the system:
Harriet Hemmasi, Associate Dean and Director of Technical Services, IUB.
Kris Brancolini, Director, Digital Library program, IUB.

Dean Thorin made the following announcements:

At the Council of Head Librarians, Marty Rosen led a remembrance of Frances Livingston, former Director of Library Services at IU Southeast.

* SIRSI/Unicorn Update. ILL vs. Circulation Model: It was decided to continue the same policies for ILL on day one. Pat Steel and Randy Lent will get back to faculty committees on each Campus to get a sense on how they feel about this ILL loan model.

* Melissa McAfee, IUB Preservation Librarian, and Ken Long, Office of Risk Management, IUB, gave a talk about emergency planning for buildings and collections. An emergency plan will need to be developed for stand-alone libraries.

* Development of the Information Commons, Carolyn Walters and Martha Brogan, IUB, presented the concept of the Information Commons, which will include, collaborative areas, e-text centers, and innovative technologies among other services.

*IU-Link budget: No action until March when budget is being looked at. Concerns expressed that IU-Link does not compete with Inspire, do not seem to be an issue any more.

VI. Next Meeting:

Emma will get back to the Council with possible dates for a meeting in February.