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Indiana University
Minutes for October 21, 1999 Meeting

The meeting was called to order at 1:00 p.m.

Present: Marilyn Irwin (for Lois Heiser), Carolyn Walters, Nancy Colborn, Larry Griffin, Roger Beckman, Suzanne Thorin, Rick Ralston, Vania Goodwin, Cindy Stokes.

Introductions: Introductions of council members and alternates present were made.

  1. Approval of the June 1999 minutes. The minutes, distributed prior to the meeting were corrected by Dean Thorin. In section IV., the Administrative Report, the first line should read: "*$400,000 was added to the Digital Library Program from the UITS Strategic Plan." C. Walters moved and Roger Beckman seconded; the minutes were approved as corrected.

  2. Selection of IULFC Secretary-Elect from the 1999-2001 Bloomington representatives. Since Emma Dederick-Colsn was not present, Roger Beckman agreed to speak with her and come to an agreement about who would serve as Secretary-Elect. Roger has since informed me that Emma has agreed to serve in that capacity for the 1999-2000 year.

  3. IULFC Committee Rosters, Chairs/Liaisons, Charges, etc.
    A roster of each committee, 1998/99 annual reports (if submitted), the IUL Library Faculty Handbook's statement of purpose for each committee, and current and carryover charges was distributed prior to the meeting.

    1. Faculty Review Board: Nancy Eckerman, Ruth Lilly Medical Library, IUPUI, will serve as Chair for 1999-2000. A Secretary must be elected by the board at the Board's first meeting. The committee is charged with continuing to clarify the purpose of the IULFC Faculty Review Board in relation to other campus faculty grievance boards. The committee must also consider a name-change to All University Librarians Review Board (for consistency with the Academic Handbook) and must clarify in the Library Faculty Handbook that each librarian must choose a single review board in which to grieve for any case.

    2. Faculty Standards Committee: Frank Quinn is Chair; the Committee must elect a Vice-Chair/Chair-Elect at its first meeting. Rick Ralston agreed to serve as the IULFC Liaison to this committee.

      Charges are to continue to survey individuals who have gone through the mid-tenure review process and make recommendations regarding its effectiveness, and to consider the difference in language regarding promotion to the rank of Associate Librarian in the Library Faculty Handbook and the Academic Handbook and recommend changes for consistency.

    3. Promotion and Tenure Committee: Linda Fisher has been named Vice-Chair, Chair-Elect.

    4. Research Committee. Larry Griffin volunteered to serve as the IULFC liaison to this committee. The Committee must elect a Vice-Chair/Chair-Elect at it's first meeting.

    5. Sabbatical Leave Committee: Mark Day is Chair; Marian Shaaban is Vice-Chair/Chair-Elect.

    6. White Award Committee: Nancy Colborn is Chair; Cindy Stokes volunteered to be IULFC Liaison to this committee.

    7. Librarians' Day Committee: Sue McFadden is Chair. Larry Griffin volunteered to be IULFC Liaison to this committee.

  4. Administrative Report

    Dean Thorin made the following announcements:

    • SIRSI Update. The contract has been signed and implementation is expected to be completed by December of 2000. It is important to stress that SIRSI is an off-the-shelf product, not something that we develop to meet our specific needs.
    • Y2K - there should be no problems in library systems.
    • Equipment implementation with UITS strategic plan: No problems except with IPFW - because they are a Purdue entity, they're not covered, but negotiations are under way to correct the situation.
    • Personnel Changes:
      * Julie McGowan is the new Medical Librarian at the Ruth Lilly Medical Library.
      * Several retirements will be announced during the coming year.
      * Mary Davidson has been named Head of the Music Library, coming to us from the Eastman School of Music.
      * Advertisements are out for the IUPUI Director position. The deadline is December 1st.
      * Interview for the Libraries Human Resources position are ongoing.

      Library Human Resources will continue to share job announcements, resignations and appointments in the IUL News.

  5. CHL Agenda:

    Dean Thorin briefly reviewed the following topics to be discussed at the October 22 CHL meeting:

    * Computer Policies. Guests from UITS and University Counsel will discuss with CHL the University policy on computer usage, censorship, pornography. While this is a preliminary discussion, there will be an ongoing examination of the University policy and interpretation.

    * SIRSI.

    * Technical Services update.

    * Digital Library Program update. Reminder that this is a system-wide program.

    * Interlibrary Loan. Discussion about IU as a group of separate libraries with different OCLC codes, and the implications for copyright.

    * Consortial Database Decisions. If IUPUI doesn't agree to partner, the rest of the system can't afford the agreement without them. The ideal situation would be a system-wide, digital library concept, with a complete repertoire of shared databases.

  6. Next Meeting:
    Tentative plans were made to hold the next meeting at IUPUI (with backup VIC plans) on Thursday, February 17, 2000.