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Indiana University
Minutes for June 26, 2000 Meeting

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  1. The meeting was called to order at 10:05 a.m. Members present were: Suzanne Thorin, Emma Dederick-Colsn, Lois Heiser, Nancy Colborn, Roger Beckman, Rick Ralston, Cindy Stokes, and Vania Goodwin. Scott Opasik served as alternate for Larry Griffin. Guest present: Yolanda Cooper-Birdine.

  2. The minutes of the May 24, 2000 meeting were approved with corrections.

  3. Committee reports
    1. Faculty Review Board. Nancy Eckerman=s 6/12/00 report is attached. Yolanda Cooper-Birdine presented information on the committee=s activities in the recent past. The committee has heard no cases in the past several years. The committee made two recommendations to the IULFC.

      Recommendation 1: Retain the All-University Librarians Board

      After discussion, the IULFC agreed to support the above recommendation.

      Recommendation 2: Review and revise the procedures and guidelines for All-University Librarians Review Board (AULRB) hearings.

      After discussion, the IULFC agreed to give this charge to the committee for 2000-01, and to charge the committee to work with Yolanda Cooper-Birdine to interpret section VII. Method for Revising the Procedures [of the IULRB] on p. 18 of the IUL Library Faculty Handbook.

    2. The Research Committee report was accepted.

    3. The Librarians= Day Committee report was accepted. Lois Heiser moved and Emma Dederick-Colsn seconded the motion that the Secretary send a letter of gratitude to the Committee.

      The Committee had asked IULFC to consider the Librarians= Day discussion results regarding the location of the event. After discussion, it was agreed that next year=s Librarians= Day committee be charged with considering both Kokomo and Indianapolis (possibly the University Library) as locations for next year (as a central location) based on costs and other factors. IULFC agrees with the concept of a central location with rotation to various campuses every 3-5 years.

  4. Library Faculty Handbook Updates review.

    IULFC considered again the recommendations from the Sabbatical leave committee for revision of the IU Library Faculty Handbook. After discussion, it was agreed that while most of the changes were good and effectively update the guidelines and procedures, the 2000-01 committee be charged with:

    Examining current practices and procedures, particularly on regional campuses, for the use of the IULFC Sabbatical Leave Committee. In light of the explanation of the function of the committee in section one of the operational guidelines as an advisory committee, examine the routing slip, and whether an inclusion of a signature line for the Ruth Lilly University Dean of University Libraries is necessary for the Regional Campuses. A polling of regional campuses may be necessary to achieve this charge. It may also be necessary to design specific routing sheets for each campus, like those that exist for promotion and tenure.

  5. IULFC website report. Roger presented a proposal for maintenance and ongoing monitoring of the website, which is being developed this summer. The proposal is attached. Discussion was held on the topics of where the ultimate responsibility for the website lies (with the IULFC secretary and not a staff member in Libraries Human Resources) and use of the website as an information site for the distribution of committee reports, agenda, attachments for IULFC members. The report was approved as amended and attached.

  6. IULFC appointment 2000-01 report. Emma reported that she has passed most information on to Dean Thorin and Yolanda Cooper-Birdine for action. She has met with some continuing delays, but appointments should be completed before July 1.

  7. Other business.

    The Committee reviewed the discussion held at Librarians= Day regarding whether or not the Chair of the Promotion and Tenure Committee be tenured. IULFC supports that whenever possible, the Chair of the P & T Committee should be tenured.

  8. Administrative report.

    Dean Thorin reported on two new appointments in the system:
    Marty Rosen has been named the Library Director at IU Southeast. David Lewis has been named Dean of the IUPUI University Library.

    The IU-Link proposal has been enthusiastically accepted by the President=s Office, but details on implementation and budgeting are unknown at this time.

    The meeting was adjourned at 11:05 a.m.