InULA Board Meeting
November 20, 2000
November 20, 2000
Indianapolis, 9:30 a.m.
Present: Julie Nilson, presiding, Ralph Papakhian, Suzanne Mudge, Jennifer Hehman,
Wendell Johnting, Jo Burgess
Absent: Jian Liu
1. Minutes from October meeting approved as submitted. Jo will
send them to Moira Smith for posting to the InULA web site.
2. Julie Nilson distributed copies of committee charges and memberships to date. Names were suggested for those committees that still need members (Ad Hoc Heritage Committee, Constitution and By-Laws Committee, Communications). Julie will contact people and if a few more volunteer to serve, she will post the membership and charges of each committee to the InULA web site.
3. A temporary change had been made to the membership form on the
InULA web page, asking that the forms be sent to Julie Nilson rather than Wendell Johnting,
since he was on temporary medical leave. Since he will be returning to
work within the next few weeks, it was agreed that after the holidays, the information on
the web page could be put back as it was with one exception: A street address should
be included as well as a campus address since some members (retirees, specifically) are not
on campus.
It was also agreed that in future, the president's name and the treasurer's name should be
on the InULA bank account so that either one can access the account in case of emergency.
Julie gave Wendell the forms with checks that she had received. He will update the membership
list and send that to Julie. He will also put together a list of donors for 2000 and
give that, plus a copy of last year's donor thank-you letter to Julie.
It was agreed that another membership reminder should be sent. This could be done in
conjunction with the invitation to the December InULA luncheon that is being planned (see
below).
4. After reviewing Larry Griffin's preliminary report of the Ad Hoc Committee to Study the Feasibility of an InULA-sponsored Book Sale at IUPUI, the Board wishes to express its deep appreciation to Larry and the Committee for the work they have done so far. The Board looks forward to reading future reports as they move forward in this effort.
5. The Program and Social Committee is planning an InULA Holiday Luncheon to be held
in the Tudor Room of the IMU on Thursday, December 14, 2000. Maryrose Wampler will be
the speaker. In response to several questions posed by that committee (via e-mail),
the Board agreed that an honorarium of $100 is reasonable, that the per person cost should
be set at $10, and that a copy of Wampler's new book should be raffled off at the luncheon,
with tickets costing $1. Wendell offered to sell the raffle tickets at the door.
Julie Nilson will donate the copy to be raffled. Attendees will be encouraged
beforehand to purchase copies and bring them to the luncheon to be signed (the IU Bookstore
should be encouraged to stock extra copies).
It was agreed that invitations should not be limited to members, but that the announcement
should make clear that there is limited seating (60) and that reservations will be taken on
a first come, first served basis. We could also offer standing room only for those who
wish not to eat. There will be no refunds for non-attendance, since we have to
guarantee the Tudor Room that we will have a certain number.
The Board wishes to thank the Committee for the wonderful program they have put together and
suggests that they think about reproducing the event at IUPUI in the spring.
6. Suzanne Mudge gave a summary of the work done to date by the Ad Hoc Committee to Propose a Bloomington Book Sale Location. The members were gathering information on locations within the Main Library, at the Monroe County Library, the Memorial Union, and JC Penney. They will meet soon to compile the information and make their recommendations.
7. There was some preliminary discussion of the problems associated with having Board terms and Committee memberships last only one year. It means that each year, the organization grinds to a halt for several months while new officers are installed, memberships are renewed and committees are formed. It was agreed to charge the Constitution and By-Laws Committee with looking at this problem and proposing ways to remedy it.
8. Julie asked Wendell to report on the 25th Anniversary Fund at the next meeting. The organization needs to decide on rules for the use of this fund.
Meeting adjourned at 11:10
Respectfully submitted,
Jo Burgess