Position Description for Staff Positions

Managers are responsible for structuring the duties and responsibilities assigned to positions. The purpose of this form is to document the duties and responsibilities officially assigned to the below position, as of the indicated date.

Position descriptions have many purposes, including: recruitment and selection, new hire orientation, on-going performance management and development, staffing analysis, position classification, etc. (not intended to be inclusive).

Position descriptions should be updated as needed to reflect significant changes in duties and/or responsibilities.

Follow campus specific procedures to submit this document.

How to use this form: Fill out the web based form. After submitting the form you will receive an email containing the completed contents of the form and spaces for signature(s). If needed, copy and paste the contents of the email into a Word document for further editing and saving. Print the email/Word doc. and forward to the appropriate people to review and/or sign. When completed copy and paste the contents of the email/Word doc. into the detailed Position Description section of the eDoc and route as usual. Keep the signed document in your department files.

No record is kept of this form. It is your responsibility until you complete and submit the eDoc. If you close the web browser the information you have entered will not be saved, and cannot be recovered. It is recommended if you need to step away for an extended period of time that you submit the form to generate the email. You can then continue working on the document using the emailed form.

* = required

Type of position description

Select one*

New	Position Data Update (UPD)	Position Review (PRV)
Reorganization (REO)	10 Month (10P)	Activation (ACT)

submitter's Information

Date: *

Name: *

Email address: *
Type in your full email address, e.g. jsmyth@indiana.edu

Position Information

Position #: * Position title: *
Enter a "0" or type "none" for NEW position requests.

Department name: * Department ID: *

Incumbent's name: *
If the position is new or not currently filled type "Vacant."

Supervisor's name: *

Supervisor's title: *

A. Primary Role

Type a brief summary of the position's primary role within the university, campus, or department.

B. Primary Duties and Responsibilities

List the percentage and description of each primary duty and responsibility assigned to the position, including "what," "how," and "why" work is performed. Total must equal 100%.

% of Time	Duty & responsibility









	TOTAL %

C. Qualifications

List the minimum qualifications of the position in each of the following sections. The qualifications should be directly related to the position's primary duties and responsibilities, not necessarily the incumbent's attributes.

Minimum education: the minimum education required to perform the above primary role of this position.

Minimum experience: the minimum years of applicable and relevant work experience that would be necessary to effectively perform in the position.

Required knowledge, skills, and abilities: specific knowledge, skills, abilities, and special licenses needed to effectively perform in the position (software, professional certifications, drivers' license, languages, etc.).

Equipment utilized: equipment with which the incumbent must be familiar or will be required to operate or use.

D. Level of Decision Making

Describe the extent to which the responsibilities are designed to follow established policies and procedures and/or make decisions which will affect outcomes. Provide examples that reflect the primary role of the position and how the position would address a problem that may arise.

E. Scope and Impact

Describe the level of job complexity and scope of influence (university, campus, school, RC, program, project, etc.). Provide examples of direct responsibility and accountability for policy development and/or administration, if applicable.

F. Direction Provided to Others

List the position number, position title, and classification for all individuals (up to eight) supervised and indicate type of supervisory responsibility using the key below.

If no direction to others is provided, leave the space blank.

1 = Provide direction and guidance on day-to-day work and may have a lead role
2 = Interview, select and train
3 = Ability to hire and involuntarily terminate
4 = Set and adjust rates of pay and work hours

Position number	Position title/classification	Supervisory responsibilities (enter a 1, 2, 3, and/or 4)

G. Physical Requirements

Describe the physical demands, if any, that are representative of those that must be met by an employee to successfully perform the primary functions of this position.

H. Comparable Positions (Optional)

List positions with comparable duties and responsibilities and similar scope of responsibility.

Position number	Position title/classification	Department/RC

I. Approval and Acknowledgement

After submitting this form an email will be sent to you which contains the completed contents of the form and spaces for electronic signature of the immediate Supervisor, next level Manager, and employee. Please forward the email to obtain the proper approvals and then paste the fully completed Position Description with required electronic signatures into the Detailed Position Description section of the eDoc for processing.

J. Organization's Reporting Structure

Attach a file of an up-to-date organizational chart, including titles, position numbers, and incumbent's names for each position related to the position description in the Notes and Attachments section of the eDoc.

The statements contained in this document reflect general details as necessary to describe the principal functions assigned to this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Other duties and responsibilities may be assigned, including work in other functional areas, to cover absences, equalize peak work periods, or otherwise to balance the workload.