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Preparing a Position Description
CWA 9.2
Revised January 1, 2006
Employees covered by this policy
This policy applies to Support Staff employees at Northwest and Bloomington.
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Written documentation is necessary to define the way work is organized and assigned to individual positions. This documentation is required to support a variety of human resource activities (e.g., position classification, job evaluation, market pricing, and new hire starting salaries) and to aid the university in complying with applicable laws and regulations.
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Position descriptions and job specifications will be maintained for all Support Staff positions. Each supervisor should make a bonafide effort to have an up to date position description for each position under his/her supervision.
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In addition, such documentation is intended to reflect the needs of a department. This enables supervisors and employees to understand the duties and responsibilities of a position and to use such documentation as a tool in planning.
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The format of a position description and the format for recording a job specification are consistent and established by University Human Resource Services.
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A position is the specific set of duties and responsibilities assigned to and performed by an individual.
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A Position Description is a written document that defines the primary purpose and key duties and responsibilities of a position. At Indiana University, information pertaining to a position is documented on the Position Description by the incumbent and/or supervisor.
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A job is a collection of positions that have similar major duties and responsibilities.
- A job specification is the written summary of the most important and distinguishable features of a job, including the primary duties and responsibilities and qualifications required to do the job.
