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Preface

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A. Missed work

B. Closing of campus

Procedure

See also:

Telecommuting Guidelines during Emergencies and Adverse Situations

 

 

Adverse Weather Conditions
CWA 4.2

Revised July 1, 2006

Employees covered by this policy
This policy applies to all Support Staff at IU Bloomington and Northwest.

A. Missed work due to extreme travel hazards

1. It is the policy of the university to operate at all times; therefore, employees are expected to report for duty unless notified otherwise.

2. It is not expected that the university will close, although there will be times because of weather when certain employees cannot travel to work or may need to leave early. If adverse weather conditions create extreme travel hazards for an employee traveling to or from the workplace, the following provisions apply:

   1. The employee should make every effort to notify the departmental supervisor.

   2. The employee will have the choice of use of accrued vacation, accrued income protection time due to or as provided under "emergency" provision, previously accrued compensatory time, or with supervisory approval the work may be made up on an hour-for-hour basis during the same week so that the employee will not suffer loss of pay.

   3. At their option, employees may be absent without pay and still accrue time off. This is in lieu of charging the absence against items listed in 2.b. above.

B. Closing of campus

1. If adverse weather conditions are widespread and extremely severe, the president on the Bloomington campus and the chancellors on the other campuses may determine that the campus should be closed and announce by means of local radio stations that employees will not report to work. Under such circumstances, the following provisions apply:

   1. Pay for employees will be continued without charge to allowances or make-up of time.

   2. Only emergency hourly and appointed employees who are required to work will be allowed time and one-half additional time off, or pay, as determined by the department head.

      1. It is the responsibility of supervisors to notify employees in advance which jobs may be subject to emergency requirements.

2. When campus is closed, an absence charged to weather should be coded on the payroll voucher with appropriate notation in comment section.

Procedure 4.2
Obtaining information about a weather closing

1. When it appears that campus may be closed due to weather, employees are requested to listen to their radios for information.

2. At Bloomington employees may also call the university's emergency information number at 1-877-482-5486 or visit the Campus Emergency Site at http://emergency.iub.edu/.

3. At Northwest employees may also call the university's emergency information number at 1-877-482-2678, or visit the Northwest Weather Watch and Emergency Closing Information site at http://www.iun.edu/closings.