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Work Schedules, Hours
AFSCME 2.9
Revised May 16, 2010
A. Workweek and work schedules
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The workweek for all campuses and departments begins and ends at 12:00 midnight on Saturday.
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The basic full-time work schedule normally consists of 40 hours in each workweek. Schedules different than 40 hours per week are to be approved by University Human Resource Services with written notification to Payroll.
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Staff members should not be scheduled to work on a regular basis on more than six days of the week. Administrative office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, with one hour off for lunch each day, unless a different schedule is necessary for proper functioning of the department.
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If a change in an appointed employee's work schedule is made requiring work on a day originally scheduled off, such work is compensated at time and one-half unless the notice of the work schedule change is made to the employee at least five calendar days in advance of the scheduled day off.
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Physical Plant craftworkers, whose shifts are changed to evenings or nights for temporary assignments exceeding three work days will receive a pay premium equal to 10 percent of their base hourly rate for the entire period of the temporary assignment.
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When a craftworker's work week is temporarily restructured such that the week includes Saturday and/or Sunday, the employee shall receive a ten percent payment per hour for all hours worked on the weekend. This premium shall be retroactive to July 1, 1991. If an employee earns overtime during a temporary-restructured-weekend schedule, overtime pay is calculated on the total of base pay plus premium.
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Any appointed employee, who receives notice of a change in starting time less than 48 hours before the start of his or her regular shift, shall be compensated at a time and one-half rate for all hours worked outside of the regular shift.
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Efforts will be made to permit employees to take rest periods.
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Reasonable breaks would normally be 15 minutes during each half day of work including overtime periods and should be scheduled so that the efficiency of the work unit does not suffer. This can be accomplished by staggering the times for rest periods so that all employees in the department or within the work group are not taking a break at the same time.
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For employees required to work in adverse conditions, i.e., extreme heat or cold or noxious fumes, it may be advisable to schedule additional break periods. Such a decision is a matter within the discretion of the supervisor on the scene.
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Time allowed for rest periods is not accumulative and is not intended to cover late arrival or early departure.
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Employees should not be required to work more than six consecutive hours without a minimum of a one-half hour lunch period free from the job. The University will provide an appropriate place for employees to eat their lunches.
It occasionally becomes necessary for employees whose normal shift begins between 4:00 p.m. and 4:00 a.m. to attend University-related meetings during the day. When the presence of an employee is required at a University-related meeting during the hours that the employee is normally scheduled off, the time actually spent in such meetings shall be compensated with supervisory approval, with compensating time off. Such compensating time shall be scheduled, if practical, by late arrival or early departure on the shift immediately preceding or immediately following the meeting.
Employees required to wear uniforms, but who are not permitted to wear uniforms to and from work, are allowed ten minutes in the scheduled work period for changing into and out of uniforms.
Shift preference, for job openings having identical duties and responsibilities, is given in order of occupational unit seniority. This is not applicable in units where the practice is to rotate shift assignments on some regularized basis.
All SM employees, excluding police officers, will use time clocks to clock in and out if a clock is available where the employee normally works.
The University agrees to meet with representatives of Local 832 on a department-by-department basis to investigate the feasibility of structuring alternative work schedules that will meet the individual needs of employees in that department while still permitting the department to operate in an efficient manner.
I. Travel Time for Service Maintenance staff when on duty away from campus of normal work assignment
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When a Service Maintenance staff member is required by his/her department to perform a work assignment, attend class, etc., at a location away from the campus of his/her normal work assignment, the following policy should be adhered to in determining the employee’s eligibility for pay:
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Travel time in excess of the time required to travel from the employee's residence to his/her normal work station, provided it is outside of the normal daily work schedule, should be considered as hours worked. Any break in such travel time for meals is not compensable and should be subtracted out of the hours worked. If such travel should require overnight lodging, the time that the employee is free to "come and go" as he/she pleases is not considered as time worked.
