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Preface

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A. Prior to advertising

B. Role of UHRS

C. Filling a position internally

D. Use of private agencies

 

Advertising Job Openings
AFSCME 2.6

Revised July 1, 2010
Changes indicated in red font.

A. Prior to advertising

Essential and marginal functions of all nonacademic positions must be identified prior to posting, advertising, and filling any vacant or new position.

B. Role of University Human Resource Services

1. Each week University Human Resource Services advertises all employment opportunities listed with the department. Job listings will be posted in all appropriate places within 48 hours of distribution. This listing includes full-time hourly positions that might be expected to normally lead to appointed status. Each position should be listed for one week before it is filled. The posting will note the classification, pay grade, and shift.

2. All advertising outside the occupational unit of the open position, including trade or professional publications and employment agencies, must be coordinated with University Human Resource Services.

3. Alternate formats of position announcements, if requested by an individual with a disability, shall be provided.

C. Filling a position from within the occupational unit or department

1. If a department plans to fill a position from within the occupational unit by promoting an appointed employee or a PERF Hourly employee who has worked 12 months in the occupational unit, the position does not have to be listed with University Human Resource Services.  However, the position must be advertised within the unit to give all qualified employees an opportunity to apply.

2. In departments with more than one Service Maintenance occupational unit, a position may be listed in the occupational unit of the opening only or in all the Service Maintenance occupational units in the department before the opening is listed in the campus-wide listing. PERF Hourly employees who have worked 12 months within these units may apply.

3. Copies of all job openings will be mailed to AFSCME, Local 832.

D. Use of private employment agencies

1. No position will be listed with a private employment agency without clearance by University Human Resource Services. Use of private employment agencies will be approved only if other means of recruitment have not been productive, or if there is a reasonable assurance that they will not be productive.

2. When a position has been approved for listing with an employment agency, the employee may be reimbursed for one-half the agency fee after six months, provided the employee:

   1. Remains with the university for six months;

   2. Does a satisfactory job;

   3. Presents a receipt for fees paid to the agency. Any reimbursement must come from the employing department's budget.