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Human Resources Announcement
For Bloomington Employees, Managers, and Department Heads

Pay Dates, Holiday Accruals, and Department Closings Holiday Season December 2005/January 2006

A. Pay Dates
December 30, 2005, is the last pay date of the 2005 calendar year for Support and Service Staff. January 3, 2006, is the first pay date of the 2006 calendar year for Professional Staff. FMS states that there will be no option for early pickup of checks and pay advices for either pay date. Departments which will be closed the week of December 26th should encourage employees currently receiving paper checks to sign up for direct deposit, or plan to be open to deliver the checks to their employees.

B. Use of Prior Year Holiday Hours Accrual
Employees who receive time off as compensation for a worked holiday must use the time off by the end of the last full pay period of the following year. Employees that are paid biweekly and earned such time in 2004 must use the time by the last full pay period of this year, which ends, December 31, 2005. Employees that are paid monthly and earned such time in 2004 must also use the time by December 31, 2005.

C. Use of Accrued Time-off and Pay during Departmental Closings
The observed holidays for Christmas Day and New Year’s Day will be December 26th and January 2nd, respectively. Many University departments close for the four workdays between these holidays. To receive pay for the time the department is closed, Professional Staff must use accrued paid time-off (PTO); Support and Service Staff must use accrued vacation hours and/or accrued compensatory time-off. Support and Service Staff cannot use income protection time and Professional Staff cannot use sick bank time to cover this time unless the reason for doing so qualifies under the provision of the Personnel Policies governing these categories of time off.

D. Borrowing against Future Earnings of Vacation Hours or PTO
If a new employee has not been employed long enough to earn sufficient time off to cover the closing of a department between Christmas and New Years, he or she may borrow against future accruals of vacation hours or PTO.

• For Support and Service Staff, the attendance record should be coded ANV ("anticipated vacation") for the number of hours borrowed; for Professional Staff, a comment should be added to the PTO record for time borrowed.
• As soon as the employee earns vacation hours or PTO, such time is charged against the borrowed time.
• If an employee separates from University employment before earning the borrowed time, the employee’s final paycheck will be adjusted accordingly.

Contact University Human Resource Services at 856-6047 or FMS at 855-0375 for any questions.

University Human Resource Services
November 16, 2005