Roles & Responsibilities
Personnel Approvers and Fiscal Approvers and their Designees
Units have designated the role of Personnel Approvers and/or Fiscal Approvers to individuals in the unit. These individuals or their designees have the following responsibilities:
- Log into the HireRight system and enter basic new hire information, after which the HireRight system will invite the new employee to complete Section 1 of Form I-9.
- Complete Section 2 of Form I-9 (E-Verify automatically runs after Section 2 is completed).
- Stop employee from working if Section 1 or 2 of Form I-9 is not timely completed.
- View E-Verify results for Confirmation or Tentative Non-Confirmation of employment eligibly, immediately notify Human Resources or Academic Affairs offices respectively of an E-Verify Tentative Non-Confirmation result, and refer the employee to that office.
- Close cases in which eligibility to work has been confirmed and inform the employee (anticipated to be the vast majority of the cases).
Human Resources and Academic Affairs
Human Resources and Academic Affairs have the following responsibilities:
- Upon notice from the hiring unit or HireRight that E-Verify results indicate a Tentative Non-Confirmation to work, the respective HR or Academic Affairs office will ensure that the employee is informed of such Tentative Non-Confirmation, assist the employee in submitting a request to DHS or SSA for resolution, and follow-up for final disposition.
- HR or Academic Affairs will notify the hiring unit:
- To terminate the individual’s employment if the employee does not request resolution from DHS or SSA, or if after reconsideration, DHS or SSA indicates a final Non-Confirmation of eligibility to work;
- to continue the individual’s employment if DHS or SSA responds with a Confirmation of eligibility to work; and
- to inform the employee of the final results. HR or Academic Affairs will then close the case.
