IU-specific Procedures

These instructions are not in lieu of, but in addition to, HireRight system instructions.

IU Procedures for the Form I-9/E-Verify Process (PDF) Updated December 2011

E-Verify Identification Number (ID)

There are occasions when an employee is asked to confirm to the U.S. Department of Homeland Security that Indiana University is a participating employer in E-Verify. The E-Verify information for all of Indiana University is as follows:

Employer's Name: Indiana University
Employer's E-Verify Company Identification Number: 425528

Federal Contracts

The federal government requires employers who receive federal contracts to use the government’s E-Verify system to verify the employment eligibility of employees working under federal contracts. This requirement is in addition to the existing I-9/E-Verify procedures for all new employees.

Running Employees through E-Verify Twice

Under the U.S. Department of Homeland Security (DHS) regulations:

Once a new employee has been run through E-Verify, the employer, in this case, Indiana University, is not permitted to run them through E-Verify again.
Current employees whose employment began prior to July 25, 2011, cannot be run through E-Verify as a part of Indiana University’s agreement with the DHS. See the two exceptions below.
- Employees whose position funding is changed to a Federal contract or who move to a Federal contract-funded position must be run through E-Verify. Since IU has very few employees funded by a Federal contract, it will be a rare occurrence to run E-Verify on a current employee.
- A person who is rehired after a break in IU employment is treated as a new employee for purposes of I-9/E-Verify. If an employee leaves the university and is subsequently rehired, the department must run them through the I-9/E-Verify process at the time of rehire.
This authorization to run current employees applies to Federal contracts only, not to Federal grants.
If there is any question about the funding source of a position and there is a possibility that it may be a Federal contract, please check with the IU Office of Research Administration.

News and Announcements

Effective Thursday evening, December 1, 2011:

E-Verify will now allow an E-Verify case to be run with a future hire date up to one year (365 calendar days) from the current date. Previously, the HireRight system that the University uses to run E-Verify would save and hold a completed case with a future hire date and submit it on the employee’s actual hire date.