Paid Time Off Program for Support and Service Staff

On this page: Vacation Time Plan | Income Protection Time (Sick Time) Plan | Other Paid Time Off Plan

 

Paid Time Off at a Glance Newly hired Support and Service staff employees earn 14 vacation days and 12 sick days each year. After six years of service, they earn 19 vacation days a year. All appointed staff also enjoy 9 paid holidays a year:
New Year's Day Martin Luther King Jr. Day Campus Holiday Memorial Day Independence Day	Labor Day Thanksgiving Day Friday after Thanksgiving Christmas Day
Staff may take up to 3 days paid time off for funerals/bereavement, and additional paid time off is granted for specific purposes such as, Military Leave, Court Duty, Voting, Adverse Weather, Adverse Working Conditions, Injury on-the-Job, and Compensatory Time Off.

 

I. Vacation Time Plan

Vacation Accruals:

• From 0 to end of 6 years of service:
  112 vacation hours per year (4.31 hours per pay period)
• Beginning of 7 years to end of 13 years of service:
  152 vacation hours per year (5.85 hours per pay period)
• Beginning of 14 years to end of 29 years of service:
  192 vacation hours per year (7.39 hours per pay period)
• Beginning of 30 years and beyond:
  232 vacation hours per year (8.92 hours per pay period)
• Accruals are prorated for 50% FTE appointed positions.
• Unused vacation hours accumulate from year to year.

Delivery and Usage for Vacation:

• Earned at the end of each biweekly pay period
• May use amount accrued as of receipt of first pay stub; thereafter as soon as it is accrued
• Increases at the beginning of 7th, 14th and 30th years of service

Maximum Vacation Usage:

• From 0 to end of 13 years of service: 304 vacation hours per year
• Beginning of 14 years of service and beyond: 784 vacation hours per year

General Rules for Vacation Time Usage:

• Use for vacation time away from work
• May use to cover absences for:
  • adverse weather conditions
  • adverse working conditions
  • attending class
  • family medical leave
  • funeral/bereavement beyond 3-day limit for eligible family members and for other relatives and close friends
  • on-the-job injuries as a supplement to workers' compensation
  • military training beyond the 15 paid day max
• Requires supervisory approval
• May need to submit documentation for usage not scheduled in advance

Separation Pay (Terminal Pay) for Vacation Time:

Eligibility

• After 6 months of service

Maximum Amounts of vacation time paid as separation pay

• 6 months through 6 years:  312 hours
• 7 years through 13 years:  352 hours
• Start of 14 years:  392 hours
• Start of 15 years:  432 hours
• Start of 16 years:  472 hours
• Start of 17 years:  512 hours
• Start of 18 years:  552 hours
• Start of 19 years:  592 hours
• Start of 20 years:  632 hours
• Start of 21 years:  672 hours
• Start of 22 years:  712 hours
• Start of 23 years:  752 hours
• Start of 24 years:  792 hours
• Start of 25 years to end of 29 years: 832 hours
• Start of 30 years: 872 hours

II. Income Protection Time (Sick Time) Plan

Accruals for Income Protection Time

• Accrue 96.2 hours per year (3.7 hours per biweekly pay period)
• Prorated for 75% FTE and above
• Accruals accumulate from year to year

Eligibility for Income Protection Time:

• May use amount accrued as of receipt of first pay stub; thereafter as soon as it is accrued

General Rules for Income Protection Time Usage:

May use to cover absences for:

• personal illness
• immediate family illness
• family medical leave
• on-the-job injuries as a supplement to workers' compensation
• special situation that cannot be performed during hours off such as marriage arrangements, real estate transaction, etc.
• personal non-health related emergencies
• adverse weather conditions
• adverse working conditions
• attend class
• military training in excess of 15 paid day max
• religious holiday that is not a university-observed holiday
• Supervisors may request verification of need or emergency.

Separation Pay (Terminal Pay) for Income Protection Time

• Payment for accrued sick time available only at retiree status

III. Other Paid Time Off Plan

• Holidays - 9
• Funeral - up to 3 days

All others including:

• Military Leave
• Court Duty
• Voting
• Adverse Weather
• Adverse Working Conditions
• Injury on-the-Job
• Compensatory Time Off