Revised Form I-9

The U. S. Citizenship and Immigration Services (USCIS) has issued a revised Form I-9 which all departments should now be using. The form is available from either of these two Web sites:

• www.indiana.edu/~uhrs/pubs/forms/forms-list.htm
• www.uscis.gov/files/form/I-9.pdf

Departments should discard any printed quantities of the previous I-9, and remove all Web versions of the form, replacing it with a link to either Web site shown above.

The primary change to the form is the removal of five documents used in establishing identity and employment eligibility. One document has been added: the updated Employment Authorization Document (Form I-766).

Federal Minimum Wage Increase

Effective July 24, 2008, the federal minimum wage rate will increase to $6.55 per hour. This is the second step in a three-step process under the Fair Minimum Wage Act of 2007. The final step occurs on July 24, 2009, when the minimum wage rate will increase to $7.25 per hour.

2008 Holidays for Staff Employees

Staff employees with 50 percent FTE or greater receive the following nine paid holidays a year. Each holiday is considered to be eight hours for full-time Staff and is prorated by FTE for part-time Staff.

New Year’s Day - Monday, Jan 1
Martin Luther King Jr. Day - Monday, Jan 21
Campus Holiday - *See below
Memorial Day - Monday, May 26
Independence Day - Friday, July 4
Labor Day - Monday, Sept 1
Thanksgiving Day - Thursday, Nov 27
Friday after Thanksgiving - Friday, Nov 28
Christmas Day - Thursday, Dec 25

*Accrues on March 1 of each year. The Campus Holiday is either a “floating” holiday or a day designated by the president of the university or the chancellor of the campus. On campuses that treat the holiday as a floating holiday, Campus Holiday is available to use on or after March 1.

IU Notify

Indiana University strives to provide the safest environment possible for students, employees, and visitors on all campuses. Because timely, reliable communications are critical in emergency situations, the university must have current contact information for all students, employees, and long-term visitors. It is therefore very important to periodically review and update university and personal contact information.

Information can be reviewed and updated in OneStart at www.onestart.iu.edu. Select the Notifications tab at the top, then select the IU Notify bar on the left. Current emergency information will be displayed. To update information, click on either the “update phone numbers” or “update non-IU email” buttons below the current information.

New Position Description Document for Staff Positions

A university-wide Position Description document for all Staff positions was recently rolled out. This document replaces all position description forms previously in use (PAQ, PIQ, etc.). It will be used university-wide to document the responsibilities, duties, and minimum qualifications for all new positions and position updates. The updated document is at www.indiana.edu/~uhrs/pubs/forms/forms-list.htm. It consists of the following components: reporting relationship, summary of primary function and role, list and description of primary duties and responsibilities, supervision of personnel, minimum qualifications, and required licenses or certifications. Managers should provide each Staff employee with a copy of his/her position description.

Web Wise

Compliance Resources

University Human Resource Services has created a new Web page designed specifically for managers and supervisors. “Compliance Resources” provides summarized information with links to detailed policies, forms, required posters, and Web sites on 14 subjects ranging from ADA and FMLA to Workplace Safety.
www.indiana.edu/~uhrs/policies/compliance.htm

New Staff Handbook

A new university-wide Staff handbook for Professional, Support, and
Service Staff employees has been issued for new employees. The online version of the handbook is at www.indiana.edu/~uhrs/handbook.