Review the Status of Hourly Positions

Departments should review the work hours of Hourly employees to prepare for upcoming budget construction activities. Two Indiana University policies directly impact the decisions that need to be made regarding the funding for Hourly positions.

Indiana University policy requires that department heads establish an appointed position when an Hourly employee is expected to—or has worked—1,930 or more hours in a fiscal year within a Responsibility Center (RC). Hours of work are based on all expected work within an RC, even if these hours are from different funding sources or different departments within an RC, and/or multiple tasks are performed. In such cases, an appointed position must be established and advertised in accordance with personnel policies and procedures for appointed Staff positions.

It is also IU policy that Hourly positions which normally require 1,000 or more hours of work in an RC in a calendar year shall be established as PERF-eligible Hourly positions. If the expected hours of work change so that an Hourly position would meet the 1,000-hour threshold, then the RC should submit HRMS documentation to designate it as a PERF-eligible Hourly position.

Refer to the policy manual for details of these policies: 1.1 Establishing, Advertising, and Filling Hourly Positions and 6.3 Retirement Plan Participation.

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