Women's Health and Cancer Rights Act (WHCRA)

All of the university’s employee medical plans comply with WHCRA.

These plans cover the following services related to a mastectomy patient:

• Reconstruction of the breast on which the mastectomy has been performed

• Surgery and reconstruction of the other breast to provide a symmetrical appearance

• Prosthesis and physical complications related to all stages of mastectomy, including lymphedemas

Refer to respective medical plan documents for any preferred provider
and utilization management requirements.

Recording Paid Time Off (PTO) for Exempt Staff Employees

Indiana University has revised the procedure for recording the use of Paid Time Off (PTO) for exempt Staff employees. The revisions are in response to accountability and record-keeping requirements and the expectation that the university maintains complete and accurate records.

The procedure for recording the use of PTO contains the following two new steps:

• The use of PTO must be submitted at least monthly, and
• At the end of each month, the employee and the supervisor are to confirm that the record is accurate. If a paper form is used, each would initial the form monthly. If an electronic form is used, e-mail messages or other electronic records would be appropriate.

The university’s form, Paid Time Off (PTO) Record and Instructions, has been revised to incorporate these two new steps. The form is available on the UHRS Web site at www.indiana.edu/~uhrs/policies/nonunion/10.0/10.6.html and on the FMS Web site at www.fms.indiana.edu/payroll/prforms.asp. The full, five-step procedure for recording the use of PTO has been added to the policy, Paid Time Off for Staff in the PA Time Off Program, at the above UHRS Web site. As they appear in the policy, the five steps are:

1. PTO is to be submitted at least monthly to the employee’s department or to an office designated by the campus.
2. The use of PTO is to be maintained on the university-provided record or a comparable paper or electronic record.
3. At the end of each month, the supervisor and employee are to review the record to confirm its accuracy and make any corrections if necessary.
4. In January of each year, the department head is to review the previous year’s record confirming its accuracy.
5. The record is then submitted to the campus-designated office in a format established for the campus.

This procedure permits the use of recording instruments other than the university-provided form. Some units use other electronic or paper forms or forms available in software packages. This is acceptable as long as the five steps listed above are followed.

The revised form replaces the FMS-issued “blue card” which some departments use. Discard any unused blue cards and do not use them for 2004. Departments that will use the new university-provided form are to print it from the above UHRS or FMS Web site. Departments may also save and customize the form as an Excel file, if they wish to record the use of PTO electronically.

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