When renting, the University requires that you obtain the least expensive practical vehicle. Please remember to refuel your rental car prior to its return and save the gas receipts for reimbursement. Refueling rates charged by the rental agency are extremely expensive. One way or drop off charges can be reimbursed, but they add significant costs and should be avoided whenever possible.
| Vendor | Discount # | Toll Free # |
|---|---|---|
|
National Car Rental Special Coupon Offer |
5004458 | (800) 227-7368 |
The Big Ten has a preferred agreement with National Car Rental. National Car Rental is the recommended car rental supplier of University business travel. The many benefits of the specially negotiated program extend to both personal and business travel. Please visit the National Rental Car FAQ for answers to commonly asked questions about the program.
| Vendor | Discount # | Toll Free # |
|---|---|---|
| National Car Rental | 5004458 | (800) 227-7368 |
Please Note: National Car Rental is the only car rental company that has a signed agreement with the Big 10 Conference. With National, you can be sure of full contract benefits at all U.S. locations.
| Vehicle Description | Daily Rates |
|---|---|
| Chevrolet Cobalt 4dr Sedan | 25.00 |
| Chevrolet Malibu SE 4dr Sedan or Ford Fusion | 35.00 |
| Chrysler Town & Country or Dodge Grand Caravan | 45.00 |
| Chevrolet Suburban 4WD or GMS Yukon 4WD | 55.00 |
Indiana University Bloomington will provide a few vehicles for departmental rent at the Motor Pool Range Road location. These vehicles will help supplement the fleet provided by Enterprise at their North and South branch locations.
To set up a Motor Pool rental reservation, travelers or arrangers will need to complete the Motor Pool Rental Request. For complete instructions, See Motor Pool Rentals.
Please Note: The Motor Pool rental program cannot be used for personal travel. If you are combining personal travel with business travel, you will not be able to use the Motor Pool option.
The Motor Pool is located at 801 N. Range Road in Bloomington. Rented vehicles must be picked up and dropped off at this location. The Motor Pool office hours are 6 AM to 5 PM, Monday - Friday. The garage hours are 7AM to Midnight, Monday - Friday, with expanded hours of 6AM to Midnight beginning August 24, 2009.
| Vendor | Discount # | Toll Free # |
|---|---|---|
| Enterprise - organization outside of Indiana | XZ08038 | (800) rent-a-car |
| Enterprise - for personal use | XZ08038 | (800) rent-a-car |
Indiana University and Enterprise Car Rental agency have teamed together to offer business travelers a way to charge their rental car expense to an IU departmental account using the new IU rental car credit card. For a detailed list of instructions on how to use this program please visit Online Enterprise Campus Rental: Getting Started.
Enterprise office hours are Monday thru Friday from 8 am - 6 pm at most locations. The North College branch in Bloomington offers Saturday hours from 9 am - 12 pm.
If you are using the Enterprise Campus Rental program to make reservations for personal travel, the University discount will be applied, however, there will not be insurance coverage included in the rental.
| Vendor | Discount # | Toll Free # |
|---|---|---|
| Alamo Rent a Car | 165605 | (800) 732-3232 |
| Avis | A550400 | (800) 331-1212 |
| Budget | T657800 | (800) 527-0700 |
| Hertz | 215475 | (800) 654-3131 |
The proper use of safety restraints by passengers in a University insured vehicle is the responsibility of the operator of the vehicle. For more information contact Office of Insurance, Loss Control & Claims.
Take advantage of cost savings by using the most economical vehicle model appropriate for your travel. Avoid high refueling costs charged by the rental agency by refueling prior to returning the vehicle and avoid one way or drop off charges whenever possible.
You can use an agency or make your own rental car reservations.
Use of a rental car is for business purposes only - if the rental car is used during personal travel days it is the traveler's responsibility to make this clear so that the payment can be appropriately prorated.
IU travelers are covered by the University's insurance while on business travel. Additional insurance is not needed (not reimbursable) except for travel in Mexico, Ireland and Puerto Rico.
Office of Insurance, Loss Control & Claims has Certificates of Insurance for foreign travel.
In case of accident contact your department and Office of Insurance, Loss Control & Claims in addition to following normal accident procedures.
University policy requires that, as a condition for driving any vehicle on university business, drivers will give Indiana University authorization to conduct a Motor Vehicle Record (MVR) check and provide all information needed for conducting the check. Driving on university business will be prohibited if authorization to conduct a MVR check is not given.
Before driving for any trip, complete the Authorization Form for Motor Vehicle Records Check, found on IU's Office of Insurance, Loss Control & Claims website.
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Travel Management Services
400 East 7th Street Poplars 613 Bloomington, Indiana 47405
Phone: 812.855.2873 · Fax: 812.855.8866
Email: travelbl@iu.edu
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