Travel

Per Diem Rates

• Policies
• Rates

Per Diem Policies

Typically claims for per diem cannot be paid without the original lodging receipt. Exceptions are:

• A traveler staying with a relative or friend
• No receipt because an outside organization paid for all of the lodging

If a traveler stayed with a relative or friend, enter the name, address, and telephone number of the person with whom the traveler stayed in the Exception to Policy field found in the “destinations” section of the Travel@IU trip document. If an outside organization paid for all of the lodging, indicate that in the same Exception to Policy field.

On a one-day non overnight trip the arrival time at work can be combined with travel time when making per diem claims. For example, if the traveler arrived at work at 8:00 a.m., started traveling at 2:00 p.m., returned home at 10:00 p.m.; the calculated travel time is 14 hours. In this instance the traveler is eligible for the Non Overnight Over 12 Hours Arrival time after 7:00 p.m. per diem rate. The times (8:00 a.m. and 10:00 p.m. in the example above) must be shown on the travel reimbursement form when requesting per diem.

Combining personal and business travel is acceptable if the personal travel does not occur before and after the business portion of a trip. If a traveler does include a personal trip in an itinerary and the trip includes a fare to another city, IU's portion of the airfare is calculated by doubling the one-way charge of the business segment of the airfare.

Per Diem Rates