IU conducts business in a fair, ethical, and equitable manner with thousands of suppliers that offer quality goods and services at competitive costs. The Office of Procurement Services believes that strong relationships provide the best opportunities for both our suppliers and the University. Be sure to read our Supplier FAQ.
Accounts Payable functions for all Indiana University campuses has been centralized to a single location in Bloomington Indiana.
Effective June 14, 2010 invoices for all Purchase orders are to be sent to Indiana University Accounts Payable in Bloomington Indiana.
Indiana University Accounts Payable prefers PDF file invoices via email attachment and accepts paper invoices delivered to our mailing address Word document and Excel attachments or similar electronic documents are also accepted. (It is our preference to receive PDF files but standard electronic documents will be accepted.)
Invoices (for all campuses) may be sent to IU Accounts Payable via PDF attachments to the following email address: invoice@indiana.edu . Please include your purchase order number on the face of the invoice.
Invoices may be mailed via USPS to the Accounts Payable physical address:
Indiana UniversityIndiana University Accounts Payable looks forward to establishing our relationship with you. You are our customer and it is our goal to pay you accurately and promptly, according to the terms of the purchase order. You can facilitate prompt, accurate payment with the following components of an “ideal” invoice:
You may check on the status of your invoice via this inquiry link:
https://fdrs.fms.indiana.edu/cgi-bin/AP/AP.
Invoice and payment information is reported for 12 months.
You will need to speak with the contract manager responsible for the products or services your company offers. Visit our Buying page for a list of products and services and their respective contract managers.
back to topVisit our Contact page for general contact information for each campus. A list of contract managers and the products and services they are responsible for can be found on our Buying page.
back to topPurchasing authority is vested in The Trustees of Indiana University and delegated through the Vice President for Finance to the Assistant Vice President of Procurement Services. By institutional policy, only authorized Indiana University personnel may commit University funds for goods and services. Many IU faculty and staff members are authorized to make purchases without the Purchasing Department's involvement up to a set dollar limit that varies by department.
Reference: Policy 4.0 - Responsibilities in Acquisition Process
back to topCompetitive bids are required for purchases exceeding $5,000.00. It is the obligation of the Purchasing Department to secure timely delivery of quality goods and services at the most cost-effective price. The Purchasing Department encourages competition while promoting ethical business practices.
Reference: Policy 5.0 - Policy on Competition
back to topContact Procurement Services; bid results are only given out after the award of the contract.
back to topPurchasing staff are eager to identify potential opportunities and explain the purchasing process. They will also provide advice, resources, and answers to questions about the University.
back to topThis purchasing process is as follows:
Only for utilities, vehicles, watercraft, and aircraft. For all other purchases, see the tax exemption form (PDF).
back to topYes, contact the appropriate department for your campus:
This document establishes a code of conduct to ensure current and potential University suppliers act in accordance with the University's ethical and environmental standards.
Indiana University is committed to conducting its business in an ethical, legal, and socially responsible manner. The University expects its suppliers to share this commitment and, therefore, has established this Supplier Code of Conduct. Although there may be different legal and cultural environments applicable to its suppliers, University suppliers shall demonstrate a strong good-faith effort to meet these standards in order to do business with the University.
University suppliers shall comply with all applicable laws, codes or regulations of the countries, states, and localities in which they operate. This includes, but is not limited to, laws and regulations relating to environmental, occupational health and safety, and labor practices. In addition, University suppliers shall expect their suppliers (including temporary labor agencies) to do the same. University suppliers shall conform their practices to any published standards for their industry.
University suppliers shall comply with all environmental laws and regulations applicable to their operations worldwide. Such compliance shall include, among other things, the following items:
University suppliers shall provide their employees with a safe and healthy working environment in order to prevent accidents and injury to health arising out of, linked with, or occurring in the course of work or as a result of the operation of the supplier. Suppliers shall, among other things, provide:
The University expects its suppliers to adopt sound labor practices and treat their workers fairly in accordance with local laws and regulations. In addition, suppliers shall comply with the following standards:
Suppliers shall conduct their businesses in accordance with the highest standards of ethical behavior and in accordance with applicable laws and regulations. Suppliers are expected to conform to these requirements in each of the following areas:
University suppliers shall abide by all economic sanctions or trade embargoes that the United States has adopted, whether they apply to foreign countries, political organizations or particular foreign individuals and entities.
Suppliers should not directly or indirectly engage in or support any terrorist activity. Neither suppliers nor any of their affiliates, nor any officer or director of the supplier or any of its affiliates, should be included on any lists of terrorists or terrorist organizations compiled by the United States government or any other national or international body.
All suppliers shall comply with all guidelines issued by the University relating to access to University facilities, offices and departments, and employees. No Supplier shall use the University's computer system, including its electronic mail system and internet site, for the purpose of sending unsolicited electronic mail messages to the University community.
Suppliers shall receive prior written authorization from the University's Purchasing Department to hold trade shows, demonstrate products, utilize University resources (i.e., bulletin boards), or make unsolicited calls on University departments.
Suppliers shall conduct audits and inspections to insure their compliance with this Supplier Code of Conduct and applicable legal requirements. If a supplier identifies areas of non-compliance, the supplier agrees to notify the Purchasing Department as to its plans to remedy any such non-compliance.
Any University supplier or University employee that becomes aware of violations to this set of guidelines is encouraged to notify the Purchasing Department. Based on the assessment of information made available to the University, the Indiana University reserves the right (in addition to all other legal and contractual rights) to disqualify any potential supplier or terminate any relationship with any current supplier found to be in violation of this Supplier Code of Conduct without liability to the University.
This Supplier Code of Conduct is a general statement of the University's expectations with respect to suppliers. This document should not be read in lieu of but in addition to any supplier obligations as set forth in any (i) request for proposal or other solicitation, or (ii) agreements by and between Indiana University and the Supplier. In the event of a conflict between this set of guidelines and any University solicitation document or applicable agreement, the terms of the University solicitation or agreement shall control.
No exclusions are applicable to this document.
back to topSelect a map below to find your way around campus:
back to topTemporary parking permits are available for vendors on all campuses.
Contact the appropriate department for your campus for more information:
