Requisition & PO Statuses
Table of Contents
- Awaiting Base Org Review
- The requisition has been approved by the fiscal officer (or their delegate) and an organization associated with an account on the document has met the criteria for a base org approval (optional route level).
- Awaiting Content Approval
- The requisition needs to be approved by a content approver. This is an optional route level that occurs before the sub account approval level.
- Awaiting Contract Manager Assignment
- The requisition has been fully approved, has failed to become an APO and is waiting for purchasing to assign the requisition to the contract manager who is responsible for the commodity that is being requested.
- Awaiting Fiscal Officer
- The requisition needs the approval of 1 or more fiscal officer (or delegate). This is a required approval level for all requisitions.
- Awaiting Separation of Duties
- Any requisition where the total is greater than $10,000, the initiator of the requisition and the fiscal officer are the same person and no other approvals were given will automatically require this approval.
- Awaiting Sub Account
- The requisition needs the approval of the sub account approver. This is an optional route level that occurs after content review and before fiscal officer review.
- Canceled
- The requisition was canceled before the document was routed. This means that the goods or services have not and will not be ordered.
- Closed
- The requisition has been fully approved and a purchase order document has been initiated.
- Contract Manager Assigned
- A contract manager has been assigned to work on the document, however the purchase order has not been initiated.
- Disapproved - Base Org Review
- The base reviewer disapproved the requisition. This means that the goods or services have not and will not be ordered.
- Disapproved - Content
- The content reviewer disapproved the requisition. This means that the goods or services have not and will not be ordered.
- Disapproved - Fiscal
- The content reviewer disapproved the requisition. This means that the goods or services have not and will not be ordered.
- Disapproved Sub Account
- The sub account reviewer disapproved the requisition. This means that the goods or services have not and will not be ordered.
- Disapproved - Separation of Duties
- The separation of duties reviewer disapproved the requisition. This means that the goods or services have not and will not be ordered.
- In Process
- The requisition has not been routed.
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- Awaiting Budget Approval
- An order has been approved by Purchasing and is waiting on approval by the Budget Office.
- Awaiting Contracts & Grant Approval
- An order has been approved by Purchasing and is waiting on approval by Contracts and Grants.
- Canceled
- Order was canceled before it was sent to vendor. No purchase order was transmitted.
- Closed
- An order has been processed to the vendor, goods received or services have been performed and the vendor has received payment.
- In Process
- The purchasing department is working on the order. It is important to note that purchasing is still negotiating the terms and conditions of the order therefore the order number should not be given to a vendor during this phase of processing.
- Open
- An order has been approved by Purchasing and sent to vendor for processing.
- Out for Quote
- Purchasing has requested pricing from vendors.
- Pending Amendment
- Purchasing is amending an order and it has not yet been re-routed/approved by Purchasing...payments cannot be made.
- Pending Print
- The order has been approved, the transmission method is Print, and the document has not yet been printed.
- Unapproved
- This indicates that the order has not been transmitted to the vendor. “Unapproved” is prominently displayed so that anyone viewing the order knows that the PO number should not be given to the vendor.
- Void
- Order was sent to the Vendor but then canceled PRIOR to any shipments.
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