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Purchasing Negotiates Lower Price for all IU Survey Monkey Accounts
source Erica Burrin
One of Purchasing's responsibilities is to detect when a lot of orders are being placed with a specific vendor or for a specific product. Once we have determined this type of trend we begin to negotiate contracts so that everyone in the University community can share in cost savings. Last year, Purchasing noticed that Indiana University campuses were spending thousands of dollars on Survey Monkey accounts. We were able to negotiate with Survey Monkey an agreement that offers all accounts registered with an IU affiliated domain name (indiana.edu, iupui.edu, etc.) 50 percent off of quarterly and annual rates.
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Cannon IV HP Printer Contract Renewed
source Michelle Dugger
Purchasing is pleased to announce that as the result of a competitive bid process, the Cannon IV contract for HP printers and accessories has been renewed through July 1, 2012. Staff and faculty may continue to use the Shop Contracts link to Cannon IV in EPIC.
View Cannon IV contract»
Conflict of Interest Forms Required When Working with Family
source Jill Schunk
Under the University's Employment of Relatives Policy, full-time, part-time, or temporary Staff and Faculty should not be employed in or transferred to a position that establishes an immediate supervisor/employee relationship between two individuals who are related by blood, adoption, marriage, or same sex domestic partnership.
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E-Waste Recycling Event Collects More than 350 Tons
source Ethan Ax
IUPUI and IU Bloomington hosted a free electronic waste recycling event Thursday, April 30, through Saturday, May 2. Officials estimate that more than 350 tons of e-waste waste were collected.
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Whistleblower Policy Protects Staff and Faculty
source Jill Schunk
In times of economic uncertainty it may be tempting for some people to make decisions that stretch legal and ethical boundaries. Purchasing would like to remind all staff and faculty that IU employees who make a good-faith disclosure of suspected wrongful conduct are protected by a Whistleblower Policy.
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Save 10 Percent at an IU or IUPUI Barnes and Noble Bookstore
source Barnes and Noble
Show your faculty/staff ID card and save 10 percent on all office supplies, trade and general-reading books, clothing, and gifts when shopping at any IU affiliated Barnes and Noble Bookstore location.
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Vendors Must Submit Insurance Documentation before Working on Campus
source Office of Risk Management
External vendors performing work on any IU affiliated campus must have a Certificate of Insurance (COI) on file with the IU Office of Risk Management. Vendors who perform standard services such as maintenance or installation are required to have comprehensive general and automobile liability insurance with minimum limits of at least $1 million each occurrence, $2 million aggregate, as well as worker's comp and employer's liability. “The Trustees of Indiana University” must be named as an additional insured on the general and auto liability coverages.
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Vendor Spotlight
source Ethan Ax and Karin Coopersmith
A new adjustable-height desk by Baker Manufacturing is now available to all campuses. Learn more about the product and see the desk in action in this video interview with Assistant Director of Purchasing Karin Coopersmith. Indiana University staff and faculty should contact Karin at kcoopers@indiana.edu for more information.
IUIE Reports Assist with Payables Reconciliation
source Charlie Sinex
Four IUIE reports were recently developed to assist departments with payables reconciliation. The reports below can be found using the IUIE Master Catalog search field.
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ACH Lookup
source Charlie Sinex
Departments often call to ask if an EPIC/DV vendor or payee has an active ACH record. This information can easily be found in the IUIE.
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EPIC News
Requisition Deadlines for the Current Fiscal Year
The 2008-2009 fiscal year will draw to a close on June 30, 2009. In order for requisitions to be processed in this fiscal year, they must be received by your campus Purchasing office no later than the date listed below...
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EPIC Compatibility with Internet Explorer 8
When users log into EPIC using Internet Explorer (IE), a security dialog box will appear. In older versions of IE, users clicked “Yes” in response to the question, “Do you want to display both secure and nonsecure items?”
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Auto-Approval Explained
source Charlie Sinex
In an effort to clarify why some payments are auto-approved, Accounts Payable has provided a general description of the routing/approval process.
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Setting up Requisitions in Advance for the 2009-2010 Fiscal Year
In EPIC, departments have the ability to set up requisitions for the fiscal year 2009-2010 before July 1, 2009. This feature is commonly used for recurring payment purchase orders (POs).
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Learn How to Add Vendors to EPIC Through New Online Tutorials
Faculty and Staff interested in learning more advanced functions in EPIC might consider taking advantage of Purchasing's new online Vendor Entry Tutorial. In easy-to-understand language, Vendor Workgroup Specialist Kasi Spyker explains the process of entering new vendors from start to finish, as well as how to edit existing vendors. The tutorial is viewable in any browser, but please be patient, it may take a few moments to load.
View the Video Tutorial»
EPIC Training
Bloomington
Date: Thursday, May 21
Time: 8 a.m. to 10 a.m.
Location: Poplars 183
Register Now»
Indianapolis
Date: Thursday, May 14
Time: 8:30 a.m. to 11:00 a.m.
Location: UN 544 (Union Building) North side of building
Register Now»
Indianapolis
Date: Thursday, June 11
Time: 9 a.m. to noon
Location: UN 544 (Union Building) North side of building
Register Now»
Vendor Entry Training
Online Vendor Entry Video Tutorials are now available. Learn how to enter a new vendor into EPIC at your own pace - anytime, anywhere.
Watch the Vendor Entry Video Tutorials»
P-Card News
Sales Tax Exempt Number Always Available
P-card users do not pay sales tax on most transactions. Did you know that IU's sales tax exempt number is listed on your P-Card for easy reference? The number can be found in the left margin on the front of the card and listed just below the security strip on the back.
AmEx P-Card Gaining Merchant Acceptance
source Lorelei Meeker
The Purchasing Department recently met with American Express and was excited to learn that AmEx customer service representatives have been reading the Purchasing blog to stay informed about the concerns of staff and faculty. Please keep your comments coming, as direct feedback from you is the best way to help us resolve outstanding issues.
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What to do if a Vendor Does Not Accept AmEx
source Melonee Bristoe
Purchasing is able to work with almost any vendor, so please do not be discouraged if you come across one who does not accept American Express. Below, we have provided several options for doing business with a vendor who does not accept AmEx, in order of preference:
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Bloomington News
New Procedure for Posting to Redistribution Listserv
source Jill Schunk
The Resource Redistribution listserv is a valuable tool for staff and faculty to buy, sell, and trade University equipment between departments. In order to preserve the integrity of the listserv and ensure compliance with Purchasing Policy P-14.1, “Sale of Computer Equipment,” redistribution posting procedures will soon change.
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Need a Chair?
The Purchasing department now offers chair demos every Tuesday and Thursday in the Poplars building, room 409. Tuesday chair demo hours are from 1 p.m. to 3 p.m. Thursday chair demo hours are 9 a.m. to 11 a.m. No appointment necessary. Please direct any questions to Erin Endris, at 855-3198 or enendris@indiana.edu.
Obtain Quotes for Relocation Expenses
source Tom Ellis
With the moving season fast approaching, Purchasing would like to remind staff and faculty that new personnel who require relocation services should obtain quotes from IU's contracted movers prior to selecting a vendor. This is done via the Moving Request for Contracts form. By submitting the form, a request for a quote is sent to all of the contracted movers via email.
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Indianapolis News
Beleaguered Over Batteries
An Editorial Submission by Claudette Canzian
Household battery disposal has always presented a moral dilemma for me. It seems they end up multiplying like little mutants in the plastic bags I save them in but I don't want to just throw them in the trash - so what do I do? There appears to be no safe and convenient way to get rid of these little cylinders other than in my kitchen junk drawer.
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Purchasing Staff Members Receive Lifetime Certification
IUPUI Associate Director of Purchasing Claudette Canzian and Purchasing Manager Sara Hammond both recently received Certified Purchasing Manager (C.P.M.) Lifetime Certification from the Institute of Supply Management.
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South Bend News
Tough Stuff Recycling Fest is Huge Success
Tom Westerhof
IU South Bend recently completed its annual recycling festival, Tough Stuff Recycling Fest. Electronics collected at the event will be recycled at no cost to IU thanks to a contract negotiated by the Indiana University Purchasing Department.
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