All Campuses
Submitting P-Card Statements in the Proper Format
source Melonee Bristoe and Charlie Sinex
Every month, P-Cardholders submit receipts and card statements to Accounting Services for auditing. To ensure an accurate audit trail, card statements must be submitted in the proper format.
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Protect Yourself - Let Purchasing Sign Contracts
source Karin Coopersmith
By personally signing a document committing University funds, faculty and staff may unintentionally put themselves in a position of liability for anything that goes wrong with the transaction. Any document that supports a requisition or purchase order for any product or service should be forwarded to the appropriate Purchasing contract manager.
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Vendor Spotlight
source Michelle Dugger
Vendor: Cannon IV
Products available through contract: HP Printers and Accessories
Why you should shop with them: The contract was competitively bid and awarded because they provide the best discounts and offer exceptional service on printers.
What kind of deals you can expect: 25 to 31 percent discount off MSRP for hardware, 35 to 45 percent off supplies (i.e. toner), plus waived trip charges for service calls. Various extended warranty and maintenance options are available.
Find Cannon IV in the Shop Contracts section of EPIC under Punchout Vendors. For more information, contact your local Purchasing agent.
New Report Identifies Opportunities for Cost Savings
source Tim Rice
In an effort to more accurately track departmental expenses, Purchasing has created a report to identify spending patterns. Among other advantages, Purchasing plans to use this information to spot contract opportunities. For example, if a department consistently spends a large amount of money with one particular vendor, Purchasing will see the trend and can approach the vendor about negotiating a lower price. Better yet - Purchasing can competitively bid the product to identify vendors who might be able to provide lower pricing with superior service.
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After-The-Fact Transactions Are Audited
source Tim Rice
When a PO is generated after the product or service has been provided, the transaction is in violation of University policy. These transactions are referred to as confirming orders and pose major risks to the University. Purchasing routinely runs a report on confirming orders and this type of unapproved purchase could cause problems.
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E-Waste Collection Day Saves University Thousands
source IU Bloomington Surplus Stores and IUPUI Surplus Department
Electronic Waste Collection Days, a free electronic waste recycling drive hosted by IU Bloomington and IUPUI, collected more than 416 tons of e-waste between April 30 and May 2. Recycling services were provided at no charge to the University thanks to a contract negotiated by the Purchasing Department. However, the numbers suggest an even greater savings to the University.
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Indianapolis News
Introducing Green Monday
Source Pam Copenhaver
IUPUI will initiate a new program beginning June 1 which involves changing the Guy Brown delivery schedule to Tuesday through Friday.
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IUPUI - New Report Helps Track Confirming Orders
source Rob Halter
Recently, Purchasing created a report to identify confirming orders based on invoice, requisition date, and Responsibility Center. The confirming order report will be run quarterly and sent to Fiscal Officers for review.
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IUPUI Director of Purchasing Receives Honor
Robert Halter, Director of Purchasing for IUPUI has been selected to serve as Vice Chairman of the National Committee of Regional Minority Supplier Development Council Chairpersons. With this appointment, Halter will also serve on the National Minority Supplier Development Council (NMSDC) Board of Directors.
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