Equipment and Inventory
Capital Asset Records
For questions concerning equipment location, ownership or movement of equipment, please contact
IUB: David McKillip , 856-5665
IUPUI: Wille Mitchell , 278-3338
Answers to most questions require an IU tag, serial, Requisition or Purchase Order number.
Capital Asset Transaction Approvals
Documents are entered into the FIS/CAMS system for the following:
Adding an Asset
This document is used to enter gifts of capital equipment from external organizations, and found equipment (i.e. items that were incorrectly expensed in a prior fiscal year) into the University capital asset file. In order for an asset to be identified as such, it must meet the following capitalization criteria: must have a value of $1000 or more, must have useful life of at least two years and must be tangible property.
Asset Retirement
This document is used for the removal or disposal of capital equipment from a department or organization's inventory. The sale or gift of equipment to another Indiana University department is considered a transfer and should be processed on the asset transfer document .
Asset Transfer
This document is used when giving or selling capital equipment to another University department. The account amounts (monies) are reversed with a debit out of the current chart and with a negative entry and a credit made to the chart the asset is being transferred.
